Executive PA, Corporate Affairs- 12month FTC

at  Lloyds of London

Lloyd’s is the world’s leading insurance and reinsurance marketplace. We share the collective intelligence and risk sharing expertise of the market’s brightest minds, working together for a braver world.
Our role is to inspire courage, so tomorrow’s progress isn’t limited by today’s risks.
Our shared values: we are brave; we are stronger together; we do the right thing; guide what we do and how we act. If you share our values and our passion to build a future that’s more sustainable, resilient and inclusive, you’ll find a home at Lloyd’s – build a braver future with us.
The Role
Provision of comprehensive PA to the Corporate Affairs Director

Principal Accountabilities

• Extensive diary management using Microsoft Outlook and associated tools such as Lloyd’s room booking system.
• Organising international travel arrangements and schedules as required.
• Ensuring the Corporate Affairs leadership team and relevant team members are adequately prepared for upcoming meetings, trips and events with any appropriate information and paperwork.
• Pro-active preparation of documents such as letters and presentations, e.g. identify queries that require a standard response, and either respond directly or prepare a draft.
• Maintaining good relationships with the senior executives, support staff and senior market contacts.
• Managing the flow of emails to the Corporate Affairs Director and Chief of Staff, responding, prioritising and facilitating responses as appropriate.
• Responding to queries via both telephone and email.
• Acting as first point of contact and ‘host’ for both internal and external visitors.
• Preparing and submitting expenses and raising orders/requisitions using Workday.
• Act as delegate for direct report holiday submissions in Workday.
• Providing cover to other Executive Director’s PA’s

Skills

• Clear communicator - exhibiting diplomacy, sound judgement and discretion at all times.
• Excellent written and verbal communication skills.
• Ability to build and manage relationships at all levels up to and including Executive Director level both internally and externally.
• Proactive, excellent organisational skills, high attention to detail and the ability to work to tight deadlines.
• Ability to produce workable solutions that meets the immediate demands of the situation(s).
• Excellent Microsoft Office skills, in particular - Outlook, Word and PowerPoint.

Knowledge

• Knowledge of PA best practice
• Experience of working in a legal environment (either in-house or in private practice) (desirable)
• Understanding and experience of working within the Insurance industry and the London Insurance Market (desirable)

Experience

• Experience of providing comprehensive PA support to Director/ Senior Executive/ Head of Function.
• Proven track record of exceeding customer expectations.
• Working collaboratively within a team and stakeholders to deliver high quality PA support.
• Adherence to agreed governance processes and procedures.
• Track record of achieving high professional standards in specialist area.

Diversity and inclusion are a focus for us – Lloyd’s aim is to build a diverse, inclusive environment that reflects the global markets we work in. One where everyone is treated with dignity and respect to achieve their full potential. In practice, this means we are positive and inclusive about making workplace adjustments, we offer regular health and wellbeing programmes, diversity and inclusion training, employee networks, mentoring and volunteering opportunities as well as investment into your professional development. You can read more about diversity and inclusion on our
website
.
We understand that our work/life balance is important to us all and that a hybrid of working from the office and home can offer a great level of flexibility. Flexible working forms part of a total reward approach which offers a host of other benefits over and above the standard offering (generous pension, healthcare, wellbeing etc). These include financial support for training, education & development, a benefit allowance (to spend on our flexible benefits such as gym membership, dental insurance, extra holiday or to partake in our cycle to work scheme), employee recognition scheme and various employee discount schemes.
By choosing Lloyd’s, you’ll be part of a team that brings together the best minds in the industry, and together with our underwriters and brokers, we create innovative, responsive solutions allowing us to share risk and solve complex problems.
Should you require any additional support with your application, or any adjustments, please click the following link;
https://cleartalents.com/apply/lloyds-msa1645695881
Please note, clicking on this link does not register your application for the vacanc

• Extensive diary management using Microsoft Outlook and associated tools such as Lloyd’s room booking system.
• Organising international travel arrangements and schedules as required.
• Ensuring the Corporate Affairs leadership team and relevant team members are adequately prepared for upcoming meetings, trips and events with any appropriate information and paperwork.
• Pro-active preparation of documents such as letters and presentations, e.g. identify queries that require a standard response, and either respond directly or prepare a draft.
• Maintaining good relationships with the senior executives, support staff and senior market contacts.
• Managing the flow of emails to the Corporate Affairs Director and Chief of Staff, responding, prioritising and facilitating responses as appropriate.
• Responding to queries via both telephone and email.
• Acting as first point of contact and ‘host’ for both internal and external visitors.
• Preparing and submitting expenses and raising orders/requisitions using Workday.
• Act as delegate for direct report holiday submissions in Workday.
• Providing cover to other Executive Director’s PA’