Executive PA

at  i6 Systems

BRING YOUR SKILLS AND PASSION TO LIFE AT I6:

i6 Group is the fastest-growing aviation fuel management technology provider - enabling smarter and greener operations for airlines, fuel service providers, and suppliers. We have developed the broadest, fully functioning cloud-based solution, next-generation management and mobile platform for aviation fuelling and business aviation and are expanding our operations from the UK across Europe, Asia, Canada, USA and Australia. We work with the world’s largest airlines including British Airways, Virgin Atlantic, JetBlue, Delta, Air Canada and Lufthansa and all the major fuel suppliers at many major airports.

Ensure the smooth running of the i6 global office network (UK, USA, Canada), and support & manage the Directors and Senior Leadership Team in an executive assistant capacity. This includes improving global communication, prioritisation, productivity & efficiency (eg. meetings, travel etc), thus enabling them to focus on more critical aspects of their work and personal life.

Key tasks / responsibilities:

• Board and Executive meeting attendance - as minute & action taker
• Build strong i6 business knowledge that will allow for effective anticipation and management of business priorities
• Preparation of agendas for each meeting; follow up of all actions
• Drafting of key correspondence, presentations, communication to are prepared to a high standard business from Board, Exec, Management, ensuring that all materials
• Booking and arranging business travel, transport and accommodation using travel management platform
• Prioritise time on the most strategic and important topics

• Attending Office tenant meetings as and when required to represent i6Address & execute deliverables head on through to completion.

Main point of contact for global offices for:

• Maintenance - condition/repairs
• Responsibility for suitability and acquisition/ rental of office space Mailing & general telephone enquiries
• Supplies - maintain/replenish/invoicing/payment
• Manage all office facilities (contract and price negotiations) with office landlord, service providers and office lease
• Collating & filing Director expenses

• Liaise with facility management vendors, including cleaning, catering and security servicesManage office budget, ensure accurate and timely reporting Liaising with staff, suppliers and clients

Other responsibilities include:

• Provide excellent customer/stakeholder service at every opportunity both internally and externally.
• Provide exceptional Investor relations management on behalf of the i6 Executive committee.
• Put the client first and accommodate changing business priorities with a positive outlook and ensuring other team members are sharing the change in direction
• Continue to be driven by supporting the needs of our customers as the first priority whilst ensuring the day to day role is carried out to a high standard
• Support the business and department by improving processes and enhancing efficiencies
• Communicate highly effectively and early both internally and externally as appropriate
• Risk and Compliance
• Full adherence with all company policies and procedures as published from time to time
• Utilise company resources efficiently and cost effectively
• Protect the security of all company and customer data/information at all times.
• Fulfil and comply with the terms and conditions of your contract of employment with the company
• Efficient and accurate time recording is a business requirement
• Set and maintain a high standard of business/personal behaviours including (but not limited to); timekeeping, use of business resources, attitude, communication and courtesy.
• Maintain a positive, can-do attitude and to constructively challenge requests that may be achieved in a more effective manner
• Provide a positive outlook in challenging times. Ensuring that when timelines are challenging, the outlook is positive ensuring that others are also encouraged continuously
• To ensure that continuous professional development is undertaken and completed
• Work with minimal supervision on complex tasks
• Contribute to the achievement of the business vision and objectives.
• Annually review your job progress with the objective of achieving continuous improvement.