Executive Personal Assistant

at  Birmingham City University

EXECUTIVE PERSONAL ASSISTANT (PART-TIME 22.2 HOURS PER WEEK)

Department
Vice-Chancellor’s Office
Location
Curzon Building
Salary
£36,421 to £39,591 per annum pro rata
Post Type
Part Time
Release Date
24 September 2024
Closing Date
23.59 hours BST on Tuesday 08 October 2024
Reference

VCO24002

We are currently recruiting for an Executive Personal Assistant to be based in the Vice Chancellors Office, City Centre Campus, Curzon Building. This is a job share Executive PA role, looking after the Vice-Chancellor’s University Secretary.
https://www.bcu.ac.uk/about-us/corporate-information/directorate
The successful applicant will need to be comfortable with a job share role.

Key activities of the role will include (See Job Description for complete list):

• Support the activities of the University Secretary and maintain relevant administrative systems
• Review, establish and manage relevant systems and record keeping within the office
• Maintain a diary of appointments, deadlines and key events and balance conflicting priorities
• Coordinate meetings including the preparation of agendas, briefing materials and distribution of papers
• Prioritise, respond to and redirect communications internally and externally as appropriate
• Maintain an internal network within the Executive, Administrative and Academic departments.

The successful candidate should demonstrate:

• Previous senior administration, EA and/or PA experience
• A high level of literacy and numeracy
• Experience managing and maintain sensitive information
• Flexibility regards to shifting priorities
• Effective communication skills

FURTHER DETAILS:

Job Description

• Support the activities of the University Secretary and maintain relevant administrative systems
• Review, establish and manage relevant systems and record keeping within the office
• Maintain a diary of appointments, deadlines and key events and balance conflicting priorities
• Coordinate meetings including the preparation of agendas, briefing materials and distribution of papers
• Prioritise, respond to and redirect communications internally and externally as appropriate
• Maintain an internal network within the Executive, Administrative and Academic departments