Executive Secretary

at  J10 Consulting

The Role
Our Multi National Project & Commercial management consultancy client has a new requirement for a well experienced Executive Secretary to join their team in Abu Dhabi, UAE. Successful candidates will have a proven background as an Executive Secretary managing the diary and office admin of C Suite executives and ideally have experience of working in and around construction head office environments. This role is available for immediate joining and is a direct hire, permanent opportunity, employed directly by our client. Key Responsibilities: • Manage executive schedules by prioritizing appointments and ensuring efficient time management to maximize productivity. • Prepare detailed reports and presentations, synthesizing complex information into clear, actionable insights for decision-making. • Act as the primary point of contact between executives and internal/external stakeholders, fostering effective communication. • Coordinate travel logistics, including itineraries and accommodations, to ensure seamless business travel experiences. • Oversee office operations, maintaining organized systems for documentation and correspondence to enhance workflow. • Facilitate meetings by preparing agendas, taking minutes, and following up on action items to ensure accountability. • Handle confidential information with discretion, ensuring data integrity and compliance with organizational policies. • Support project management by tracking deadlines and deliverables, ensuring alignment with strategic goals. • Develop and implement administrative processes that enhance efficiency and streamline operations within the team.
Requirements
Executive Secretary Experience: • Bachelor’s degree in Business Administration or a related field, providing a solid foundation for administrative tasks. • A minimum of 3-5 years of experience in an executive support role, demonstrating proven reliability and expertise. • Certification in Administrative Management (CAM) or equivalent, showcasing commitment to professional development. • Fluency in English enhancing communication with diverse stakeholders • Advanced proficiency in Microsoft Office Suite and project management software, ensuring efficient task execution. • Strong organizational skills with keen attention to detail, guaranteeing accuracy in all aspects of work. • Exceptional interpersonal skills, enabling effective relationship-building with colleagues and clients alike. • Proactive problem-solving abilities, with a positive attitude towards tackling challenges and driving solutions.
About the company
J10 Consulting are Construction Recruitment experts in the Middle East. We help businesses and careers grow by delivering Temporary Contract & Permanent Contingency hiring solutions within Construction & Engineering in the UAE, Saudi Arabia, Qatar, Oman, Bahrain & Kuwait J10 Consulting provide collaborative engagement and a deep understanding of both client and candidate requirements to cover temporary and permanent requirements across a number of vertical markets within Construction & Engineering

Please refer the Job description for details