Executive Specialist - Legal Department

at  Wells Fargo

PAY RANGE

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.
$42.16 - $74.95

APPLICANTS WITH DISABILITIES

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .

WELLS FARGO RECRUITMENT AND HIRING REQUIREMENTS:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process

Required Qualifications, US:

• 2+ years of Executive Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, educatio

Desired Qualifications:

• Experience as an Administrative Assistant/Secretary in a corporate professional environment with direct experience supporting multiple senior executive level business leaders
• Strong analytical skills with high attention to detail and accuracy
• Advanced skills in the use of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
• Proficiency in articulating, communicating professionally and appropriately with confidence at all levels and across functional lines
• Strong project management skills with demonstrated ability to prioritize work, meet deadlines, achieve goals, work under pressure, and independently handle highly complex tasks or projects
• Ability to handle confidential material in a professional manner
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
• Excellent technical skills
• High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through chang

Wells Fargo is seeking an Executive Specialist in Legal to support the Wealth and Investment Management (WIM) Deputy General Counsel.
The Executive Specialist role provides administrative support to the Legal Department’s more senior level team members. Job duties consist of handling highly complex assignments as well as the routine day-to-day administrative tasks. For additional information on this line of business, refer to the external Careers Site at Wellsfargo.com/careers. #LegalDeptJobs
At Wells Fargo, we are looking for talented people who will put our customers at the center of everything we do. We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired. Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you. Learn more about the career areas and lines of business at wellsfargojobs.com .

In this role, you will:

• Calendaring - Complex calendar management/resolution of conflicts. Scheduling meetings, including video and audio conference calls.
• Communication - Interact and act as a liaison with senior and executive level business clients and partners.
• Expenses - Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests.
• Manager Proxy - Act as delegate for managers on corporate systems where proxies are allowed.
• Meeting Logistics - Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.
• Presentation Materials - Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs.
• Travel - Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.
• Visitor Logistics - Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.

Required Qualifications, US:

• 2+ years of Executive Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience as an Administrative Assistant/Secretary in a corporate professional environment with direct experience supporting multiple senior executive level business leaders
• Strong analytical skills with high attention to detail and accuracy
• Advanced skills in the use of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
• Proficiency in articulating, communicating professionally and appropriately with confidence at all levels and across functional lines
• Strong project management skills with demonstrated ability to prioritize work, meet deadlines, achieve goals, work under pressure, and independently handle highly complex tasks or projects
• Ability to handle confidential material in a professional manner
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
• Excellent technical skills
• High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change

Job Expectations:

• Position will require onsite presence from any of the required locations listed below
• This position is not eligible for Visa sponsorship
• Relocation assistance is not available for this position