Executive Specialist

at  Wells Fargo

PAY RANGE

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.
$35.14 - $62.45

APPLICANTS WITH DISABILITIES

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .

WELLS FARGO RECRUITMENT AND HIRING REQUIREMENTS:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process

Required Qualifications:

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, educatio

Desired Qualifications:

• Experience as an Executive Assistant within the financial services industry
• Experience supporting senior level leaders/executives
• Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings, events and onboarding
• Experience with Wells Fargo systems such as Workday, Talent Management, HRG, My Concur or GL31 Income statements
• Experience writing and editing internal communications, including corporate and executive level communications
• Experience with synthesizing data from multiple sources and presenting it in appropriate formats
• Experience reviewing and preparing expense reports for leaders
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting, and SharePoint) skills
• Ability to develop partnerships and collaborate with other business and functional areas
• Ability to execute in a fast paced, high demand, environment while balancing multiple priorities
• Ability to take initiative and work independently with minimal supervision in a structured environment
• Strong organizational, multi-tasking, and prioritizing skills
• Strong time management skills and ability to meet deadlines
• Ability to deliver concise, time critical information to all levels of management, technology, and business teams
• Ability to leverage problem solving and advanced judgment skills to make decisions in situations where there are no established procedures
• Ability to be flexible and adjust plans quickly to meet changing business need

Wells Fargo is seeking an Executive Specialist who will provide a high level of professional support which includes a balance of senior executive level administrative work, as well, as ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables, and pulling routine reports.

In this role, you will:

• Perform heavy calendaring, complex travel planning, extensive document creation/editing and preparing expense report submissions
• Meet logistics and preparation, managing invitations and facilities and providing detailed data, information and resources to leader and participants
• Handle all personnel and confidential company materials with sensitivity and discretion
• May interact with shareholders, regulatory agents/representatives, media representatives etc.
• Responsible for drafting complex and/or confidential correspondence
• Establish and implement office procedures and controls
• Acts as an information source on group and company policies
• Responsible for facilities support, floor administration, some space planning
• On-board new team members
• Coordinate facilities support, floor administration, space planning
• Provide HR administration proxy may include Staff Management, Recruiting Solutions, PTO tracking, Annual Compliance tracking.
• Develop excellent relationships with peer Executive Assistants and coordinate team admins across functions
• Heavy scheduling of appointments with senior level executives and interacting with their executive support staff.
• Leverage strong interpersonal and social communications skills to answer phones, interact by email and resolve scheduling conflicts.
• Prepare reports and presentations using MS Office applications, internal databases, and external resources.
• Support the distribution of internal communications and manage related distribution lists
• Assist with invoice processing with knowledge general ledger lines and/or expense accounts, researching general ledger issues
• Review correspondence, reports, memos, and presentations, including responsibility for proofreading, editing, and quality control. Some composition of correspondence will be required as well.

Required Qualifications:

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience as an Executive Assistant within the financial services industry
• Experience supporting senior level leaders/executives
• Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings, events and onboarding
• Experience with Wells Fargo systems such as Workday, Talent Management, HRG, My Concur or GL31 Income statements
• Experience writing and editing internal communications, including corporate and executive level communications
• Experience with synthesizing data from multiple sources and presenting it in appropriate formats
• Experience reviewing and preparing expense reports for leaders
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting, and SharePoint) skills
• Ability to develop partnerships and collaborate with other business and functional areas
• Ability to execute in a fast paced, high demand, environment while balancing multiple priorities
• Ability to take initiative and work independently with minimal supervision in a structured environment
• Strong organizational, multi-tasking, and prioritizing skills
• Strong time management skills and ability to meet deadlines
• Ability to deliver concise, time critical information to all levels of management, technology, and business teams
• Ability to leverage problem solving and advanced judgment skills to make decisions in situations where there are no established procedures
• Ability to be flexible and adjust plans quickly to meet changing business needs

Job Expectations:

• Ability to travel up to 10% of the time
• This position offers a hybrid work schedule
• Willingness to work on-site at the posted location
• Visa sponsorship is not available for this position