Executive Specialist

at  Wells Fargo

LOCATIONS:

6051/6061 N State Hwy 161; IRVING, TX 75038
5080 Spectrum Dr; ADDISON, TX 75001
1301 Solana Blvd, WESTLAKE, TX 76262

APPLICANTS WITH DISABILITIES

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .

WELLS FARGO RECRUITMENT AND HIRING REQUIREMENTS:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process

Required Qualifications, US:

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
• 2+ years calendar management/coordination
• 2+ years travel management/coordination
• 2+ years use of Microsoft Office (Word, Excel, Outlook, and PowerPoint

Desired Qualifications:

• Experience as an Executive Assistant/Administrative Assistant/Secretary in a corporate professional environment with direct experience supporting multiple senior executive level business leaders
• Strong analytical skills with high attention to detail and accuracy
• Advanced skills in the use of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
• Proficiency in articulating, communicating professionally and appropriately with confidence at all levels and across functional lines
• Strong project management skills with demonstrated ability to prioritize work, meet deadlines, achieve goals, work under pressure, and independently handle highly complex tasks or projects
• Ability to handle confidential material in a professional manner
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
• Have experience approving requests as a proxy for leader
• Excellent technical skills
• High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change
• Create Tableau reports
• Experience with systems such as: Workday, ServiceNow, Ariba, Concur, EY Business Traveler and Learning Management System

Wells Fargo is seeking an Executive Specialist to support our Technology for the Chief Technology Office (TCOO) executives. TCOO provides technology solutions and manages application portfolios for these groups to support modernization and optimization. You will join a fast-paced, high-impact team where you will play a key role in ensuring executives manage their time, projects, travel, and events in an efficient manner.

In this role, you will:

• Calendaring - Complex calendar management/resolution of conflicts. Scheduling meetings, including video and audio conference calls.
• Communication - Interact and act as a liaison with senior and executive level business clients and partners.
• Expenses - Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests.
• Manager Proxy - Act as delegate for managers on corporate systems where proxies are allowed.
• Meeting Logistics - Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.
• Presentation Materials - Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs.
• Travel - Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.
• Visitor Logistics - Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.

Required Qualifications, US:

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
• 2+ years calendar management/coordination
• 2+ years travel management/coordination
• 2+ years use of Microsoft Office (Word, Excel, Outlook, and PowerPoint)

Desired Qualifications:

• Experience as an Executive Assistant/Administrative Assistant/Secretary in a corporate professional environment with direct experience supporting multiple senior executive level business leaders
• Strong analytical skills with high attention to detail and accuracy
• Advanced skills in the use of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
• Proficiency in articulating, communicating professionally and appropriately with confidence at all levels and across functional lines
• Strong project management skills with demonstrated ability to prioritize work, meet deadlines, achieve goals, work under pressure, and independently handle highly complex tasks or projects
• Ability to handle confidential material in a professional manner
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
• Have experience approving requests as a proxy for leader
• Excellent technical skills
• High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change
• Create Tableau reports
• Experience with systems such as: Workday, ServiceNow, Ariba, Concur, EY Business Traveler and Learning Management Systems