Executive Support

at  New Zealand Ministry of Justice

TE HAEATA/THE OPPORTUNITY

We are currently recruiting for an Executive Support role for the Courts and Justice Services Policy Unit (working with multiple managers and teams).
Our Executive Support team play a crucial role in supporting the management team and the wider Policy Group.

Your key responsibilities in this role will be, but not limited to:

• Diary and calendar management including scheduling internal and external meetings
• Multiple inbox management
• Coordination of documentation for meetings
• Travel and accommodation management
• Booking venues and organising team events
• Supporting recruitment processes
• Managing correspondence including that of a confidential nature
• Appropriate discretion with sensitive and confidential information
• Supporting the wider Executive Support team with general administration
• Coordination of reporting
• Providing secretariat support to internal committees and forums, as needed
• Contributing to wider process improvements

Ō PŪKENGA/SKILLS AND EXPERIENCE

To be successful in the role you will have:

• High degree of computer literacy, including advanced knowledge of MS-suite of products, in particular Outlook, Word, PowerPoint, and Excel, or demonstrated ability to quickly pick up this knowledge. Previous experience with TEAMS and SharePoint a distinct advantage.
• Proven organisational skills and demonstrated experience of being able to consistently reprioritise or triage tasks dependant on the team/unit/groups need, priorities and deadlines.
• Ability to build trusted internal relationships, and maintain an appropriate network of contacts which will assist in the effective day-to-day operation of the Policy Group.
• Demonstrated ability to maintain confidentiality, exercise discretion, judgement, initiative and deal with difficult situations.
• Experience working in either an Executive Assistant/Support role or extensive Personal Assistant experience and ready to take the next step in your career.

We are looking for applicants who are comfortable in a fast-paced environment, use their initiative and think ahead. The ideal applicant will have excellent prioritisation capabilities and strong interpersonal skills. You will be a great problem solver, adaptable and will have the ability to communicate effectively with a wide range of stakeholders at all levels.

MŌ MĀTOU/ABOUT US

At Te Tāhū o te Ture - the Ministry of Justice, we’re committed to strengthening people’s trust in the law of Aotearoa, New Zealand.
The Courts and Justice Services Policy Unit works to strengthen trust in the laws of Aotearoa New Zealand, administering and providing advice on the legal frameworks, systems and policies that underpin courts and tribunals, family relationships, access to justice and the provision of legal services.
Joining the Ministry of Justice means you will become part of an inclusive organisation that values you and the communities we serve. It’s our promise to ensure our workplace is one where our people feel healthy and safe, supported and able to be themselves at work. We value respect as the foundation for building a positive workplace culture and one where diversity is welcomed and celebrated.

Your key responsibilities in this role will be, but not limited to:

• Diary and calendar management including scheduling internal and external meetings
• Multiple inbox management
• Coordination of documentation for meetings
• Travel and accommodation management
• Booking venues and organising team events
• Supporting recruitment processes
• Managing correspondence including that of a confidential nature
• Appropriate discretion with sensitive and confidential information
• Supporting the wider Executive Support team with general administration
• Coordination of reporting
• Providing secretariat support to internal committees and forums, as needed
• Contributing to wider process improvement

To be successful in the role you will have:

• High degree of computer literacy, including advanced knowledge of MS-suite of products, in particular Outlook, Word, PowerPoint, and Excel, or demonstrated ability to quickly pick up this knowledge. Previous experience with TEAMS and SharePoint a distinct advantage.
• Proven organisational skills and demonstrated experience of being able to consistently reprioritise or triage tasks dependant on the team/unit/groups need, priorities and deadlines.
• Ability to build trusted internal relationships, and maintain an appropriate network of contacts which will assist in the effective day-to-day operation of the Policy Group.
• Demonstrated ability to maintain confidentiality, exercise discretion, judgement, initiative and deal with difficult situations.
• Experience working in either an Executive Assistant/Support role or extensive Personal Assistant experience and ready to take the next step in your career