Expense Allocations Manager

at  Beazley Management Limited

General:
Job description and person specification
Role: Expense Business Partner - 9 Month FTC
Division: Finance - Global Business Management
Key Relationships:
Executive Management, Finance Leadership Team, Finance Global Business Management, Finance Business Partners, Support Function Heads, Underwriting Function Heads, Underwriting Business Managers and other Business Users.
Job Summary:
Responsible for delivering the expense allocation process across both actuals and budgeting / forecast scenarios. This involves smooth processing in accordance with month and planning timetables, completing the analytics process to support each cycle. Annually this also includes creation of expense allocation rules for the following year to ensure the integrity of the cost base.
Business partner for all functions / teams by providing regular MI and analysis in regards to the allocation result, working with all functions to ensure the allocations process is robust and reflects the origin of how expenditure is formed.
Strategically the focus is reshaping the transfer pricing policy and framework and supporting the Modernisation team in regards to the implementation of the new allocation software package Workday Prism Analytics, transitioning from the current models.
To conduct oneself in line with core & partnership competencies noted below.

PARTNERSHIP CAPABILITIES

• Strives to understand all dimensions of the client and their underlying requirements as it influences their results:
• Knowledge of individuals within the teams (incl. communication preferences)
• Understands and identifies all key drivers (systems and processes) behind the different views of reported (Expense) results.

CORE COMPETENCIES

Core competencies in addition to those noted as specific requirements for the role and which are considered to be pertinent to the Expense team are as follows:

• Analytical Thinking: Logical analytical approach to rapidly changing data and situations. Considers wider implications across functions and varying scenarios to Beazley.
• Professionalism: Consistently demonstrates integrity, is highly credible, respectful and trustworthy and represents the expense team in a professional manner. Builds and maintains successful working relationships and is seen to go the extra mile
• Learning and development: Identifies strengths and weaknesses and seeks to improve performance. Recognises and takes responsibility for mistakes and learns from them. Continually seeks self-development opportunities. Regularly engages in self-assessment and gives/receives feedback to enhance personal awareness
• Adaptability: Effectively manages changing priorities in a dynamic environment. Seeks training opportunities to understand new working methods. Proves resilient in uncertain and difficult situations and adapts approach/plans/style as required.
• Responsibility and Accountability: Assumes full responsibility for the consequences of own behaviour and decisions. Delivers on commitments to clients demonstrating reliability and dependability. Admits mistakes and takes responsibility for correcting them.
• Communicating Effectively: Timely communication of new information to relevant parties. Adapts communication style / form as appropriate to the audience and illustrates an understanding of their experience and needs. Conveys complex information clearly and concisely. Persuades through uncovering shared benefits and outcomes, looking for mutually satisfactory solutions.
• Demonstrating Teamwork: Seeks collaboration as appropriate and shares knowledge/best practise and helps others when asked. Acknowledges when other members of the team are under comparatively increased pressure and volunteers to support them while maintaining responsibility for own tasks. Teaches new team members & coaches others; identifies opportunities for collaboration (NB: definition of team is extended beyond the expense team as appropriate).
• Innovative approach: Independently finds solutions to advanced problems and identifies potential barriers to solutions and provides alternatives. Challenges assumptions and “the way we have always done it”. Embraces change & communicates the benefits of change to others.

Responsible for supporting the delivery of the allocated expense actuals, budget and forecast process, ultimately under the remit of the expense manager, in accordance with pre-approved timetables. Including:

• Month end recharge journals
• Variance analysis
• Expense allocation and trigger process
• Running analytics process
• Controls and governance framework
• Continue to develop and create a semi direct allocation framework to aid effective / data led decisions across the Beazley group of companies. This will include defining the principles of the allocation framework and partnering with the business to understand & define business drivers that will provide a robust & controlled output. Develop the analytics process to be able to review the allocated administration expenditure at a group level and how this relates to the total group expenditure.
• Be part of working groups on specific projects related to the allocation of expenses.
• Work with the finance business partners and underwriting business managers to continually improve their knowledge and understanding of the allocated expense base for indirect costs.
• Liaise and support user acceptance testing with the business and Modernisation team to ensure a smooth transition of the new Excel based allocation model into Workday Prism

Core competencies in addition to those noted as specific requirements for the role and which are considered to be pertinent to the Expense team are as follows:

• Analytical Thinking: Logical analytical approach to rapidly changing data and situations. Considers wider implications across functions and varying scenarios to Beazley.
• Professionalism: Consistently demonstrates integrity, is highly credible, respectful and trustworthy and represents the expense team in a professional manner. Builds and maintains successful working relationships and is seen to go the extra mile
• Learning and development: Identifies strengths and weaknesses and seeks to improve performance. Recognises and takes responsibility for mistakes and learns from them. Continually seeks self-development opportunities. Regularly engages in self-assessment and gives/receives feedback to enhance personal awareness
• Adaptability: Effectively manages changing priorities in a dynamic environment. Seeks training opportunities to understand new working methods. Proves resilient in uncertain and difficult situations and adapts approach/plans/style as required.
• Responsibility and Accountability: Assumes full responsibility for the consequences of own behaviour and decisions. Delivers on commitments to clients demonstrating reliability and dependability. Admits mistakes and takes responsibility for correcting them.
• Communicating Effectively: Timely communication of new information to relevant parties. Adapts communication style / form as appropriate to the audience and illustrates an understanding of their experience and needs. Conveys complex information clearly and concisely. Persuades through uncovering shared benefits and outcomes, looking for mutually satisfactory solutions.
• Demonstrating Teamwork: Seeks collaboration as appropriate and shares knowledge/best practise and helps others when asked. Acknowledges when other members of the team are under comparatively increased pressure and volunteers to support them while maintaining responsibility for own tasks. Teaches new team members & coaches others; identifies opportunities for collaboration (NB: definition of team is extended beyond the expense team as appropriate).
• Innovative approach: Independently finds solutions to advanced problems and identifies potential barriers to solutions and provides alternatives. Challenges assumptions and “the way we have always done it”. Embraces change & communicates the benefits of change to others