Expert Specialist - HR Scheduler

at  Lilly

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

EXPERT SPECIALIST – HR SCHEDULER

At Eli Lilly Cork, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 41,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first.
We’re looking for people who are determined to make life better for patients around the world. Eli Lilly Cork is made up of a talented diverse team of over 1,600 employees across 38 nationalities who deliver innovative solutions that add value across a variety of Business Service functions including Finance, Information Technology, Medical, Clinical Trials and more. Eli Lilly Cork offers a premium workspace across our campus in Little Island, complete with flexible hybrid working options, healthcare, pension and life assurance benefits, subsidised canteen, onsite gym, travel subsidies and on-site parking. Inhouse People Development services, Educational Assistance, and our ‘Live Your BEST Life’ wellbeing initiatives are just some of the holistic benefits that enhance the career experience for our colleagues. Eli Lilly Cork is committed to diversity, equity and inclusion (DEI). We cater for all dimensions ensuring inclusion of all ethnicities, nationalities, cultural backgrounds, generations, sexuality, visible and invisible disabilities and gender, with four pillars: EnAble, Age & Culture, LGBTQ+ and GIN-Gender Inclusion Network. EnAble, our pillar for people with disabilities and those that care for them, partners with the Access Lilly initiative to make our physical and digital environment accessible and inclusive for all. Together they are committed to promoting awareness to create a disability confident culture both at Eli Lilly Cork and beyond. Come join our team - Be Creative, Be an Innovator, and most of all, Be Yourself!
Are you interested in serving in an HR capability centre, delivering seamless experience? Do you enjoy working in a team that serves as the first point of contact for a broad range of HR enquiries, encouraging the exchange of ideas, best, and continuous learning?
At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing, and delivering medicines that help them live longer, healthier, more active lives.
Not only do we deliver breakthrough medications, but you also can count on us to develop creative solutions to support communities through philanthropy and volunteerism.
The Global HR Solutions team is an organisation built to deliver end to end dedicated services and partnerships with HR Solutions countries, COEs and employees across the globe. As part of this team, you will create moments that matter.
As the Expert Specialist – HR Scheduler, you will work directly with the HR organization, employees, and hiring managers to shape Lilly’s future by assisting with the recruiting efforts for a company that makes a positive difference in the world. Your key responsibilities will include:

BASIC QUALIFICATIONS

• Secondary School Qualification
• Minimum of three years of experience in a professional work environment or in administrative/office management/coordinator position
• 1-3 years’ experience supporting interview management or HR operations in an operational and fast paced setting

ADDITIONAL SKILLS/PREFERENCES

• Fluent in English
• Specialized knowledge in HR and global recruitment is preferable
• Prior experience working in shared services
• Prior Workday experience
• Strong interpersonal and organization skills
• Proficient knowledge of Microsoft programs
• Ability to work independently with a high level of self-management in a dynamic work environment
• Ability to adapt to change and process improvements
• Ability to prioritize and seek guidance when multiple and competing priorities arise
• Must be able to maintain confidential information
• Strong resilience to ambiguous environments
• Strong data and time management skills
• Strong oral and written communication skills

• Process interview scheduling transactions including but not limited to the following:
• Outbound calling and efficiently scheduling interviews and working through general interview management issues relative to specific countries guidelines and within a timely SLA
• Guiding on the interview process
• Scheduling interviews in Workday and Outlook
• Supporting and managing a positive candidate experience
• Create and edit documents, data bases, spreadsheets, etc.
• Identify innovative techniques to increase productivity across the team
• Serve as a backup for other assistants to meet workload deadlines or during absences from the office
• Handle additional administrative support or special projects as assigned by the Manager
• Scheduling seminars and recruiting activities (as appropriate)
• Assisting candidates with travel authorization as needed