Facilities Administrative Assistant (Part Time)

at  Cancer Research UK

AT CANCER RESEARCH UK, WE EXIST TO BEAT CANCER.

We are professionals with purpose, beating cancer every day. But we need to go much further and much faster. That’s why we’re looking for someone talented, someone who wants to develop their skills, someone like you.
Cancer Research UK’s Property team is essential to the smooth running and sustainability of our organisation. The team manages the facilities and maintenance (c.£6m spend), energy (c.£6m), renovation(c.£1m), and the opening of new sites across our retail and head office estates. This consists of 600+ stores, 40 superstores, 4 distribution hubs & online marketplaces; and two head offices across the UK. To pay for property services across all our sites, the team raised c.400+ POs worth c.£2.1m last year (one of the largest volumes of departmental POs across the charity).
As a Facilities Assistant, you will support our Central Property team in managing our retail and corporate estates by providing efficient and effective administrative support across the team. This will be a varied role with a range of responsibilities such as: supporting the team in managing and coordinating meetings, travel, and events; maintaining databases and communications channels; preparing documents, and handling utilities queries from staff across the charity. You will play a key role in raising a high-volume of POs (including staged POs) for all property services while handling the invoicing process and payment queries. Furthermore, you’ll have the opportunity to support on team projects, carbon reporting, and energy schemes.
If you are an experienced Administrator with strong planning and communication skills, we would love for you to join our mission.

WHAT SKILLS WILL I NEED?

• Administrative background (preferably within a property and facilities management environment but we welcome applicants from alternative backgrounds).
• Experience managing diaries, minute taking, and preparing documents (e.g., PowerPoint presentations, meeting agendas, correspondence).
• Good written and verbal communication skills with the ability to communicate effectively at all levels, draft communications for different audiences, and handle queries.
• Experience dealing with landlord and tenant-related queries would be advantageous but we welcome applicants without this experience.
• Strong prioritisation and planning skills with experience working under minimal supervision and keeping to deadlines.
• Has built collaborative relationships with the ability to network across the organisation, work as part of a team, and manage expectations.
• Identifies and understands the needs of others.
• Champions new ideas and process improvements.
• Strong attention to detail with good IT skills (e.g., data entry/ databases and Microsoft 365 packages such as PowerPoint and Word etc).
• Experience with property systems would be an advantage but is not essential to apply.
  Our organisation values are designed to guide all that we do.
  Bold: Act with ambition, courage and determination
  Credible: Act with rigour and professionalism
  Human : Act to have a positive impact on people
  Together: Act inclusively and collaboratively
  We’re looking for people who can believe in and embody these organisation values and can use them to drive forward progress against our mission to beat cancer.
  If you’re interested in applying and excited about working with us but are unsure if you have the right skills and experience we’d still love to hear from you.

Please refer the Job description for details