Facilities Administrator - Rotorua Campus

at  Toi Ohomai Institute of Technology

HE KŌRERO MŌU| ABOUT YOU

To be successful in this role you will have:

• Previous experience in facilities management or a related field is preferred.
• Strong organisational and multitasking abilities to manage various tasks simultaneously.
• Excellent communication skills to interact with stakeholders at all levels
• Effective problem solving skills to address facility related challenges promptly.
• Proficiency in relevant software for record keeping and communication.
• Oversee the administration of the institute’s fleet, including vehicle maintenance, scheduling and compliance with regulations.
• Facilitate the purchase order process, including crating and tracking orders for facility related supplies, services and equipment.

MŌ MĀTOU | ABOUT US

Toi Ohomai a business division of Te Pūkenga, is a vibrant and progressive tertiary institute with regional campus locations in Toi Ohomai Windermere (Tauranga), Toi Ohomai Mokoia (Rotorua).
Toi Ohomai | Te Pūkenga is committed to giving effect to Te Tiriti o Waitangi and delivering services in a manner that responds to the needs of Māori learners and their whānau, as well as the aspirations of iwi and Māori communities throughout our region (including Māori employers). To deliver effectively on this commitment, we recognise the need for a culturally competent and confident workforce vertically and horizontally across our organisation.

MŌ TĒNEI TŪRANGA MAHI | ABOUT THE ROLE

As Facilities Administrator at Toi Ohomai Institute of Technology in Rotorua, you will play a crucial role in ensuring the efficient and smooth operation of the institute’s physical infrastructure. Your responsibilities will include assisting day-to-day facilities operations, coordinating maintenance and repairs, and collaborating with various departments to address facility-related needs.
The appointing salary for this role will be between $49,000 - $58,500, dependent on skills and experience.

The Facilities Administrator is based in our Toi Ohomai | Te Pūkenga, Mokoia campus Rotorua reporting to the Facilities Manager and will be responsible for:

• Maintenance coordination – schedule and coordinate maintenance activities, repairs and inspections for the institute’s facilities, including classrooms, offices and common areas
• Space planning – assist in the planning and allocation of physical spaces within the institute, collaborating with relevant departments to meet the evolving needs of the organisation
• Resource management – manage facility related resources, including furniture, equipment and supplies. Ensures proper inventory management and procurement as needed.
• Communication – serve as point of contact for facility related enquiries and issues. Communicate effectively with staff, faculty and students regarding facility updates, changes and guidelines.
• Record keeping – maintain accurate records of facility related activities, including maintenance schedules, work orders and service contracts.

To be successful in this role you will have:

• Previous experience in facilities management or a related field is preferred.
• Strong organisational and multitasking abilities to manage various tasks simultaneously.
• Excellent communication skills to interact with stakeholders at all levels
• Effective problem solving skills to address facility related challenges promptly.
• Proficiency in relevant software for record keeping and communication.
• Oversee the administration of the institute’s fleet, including vehicle maintenance, scheduling and compliance with regulations.
• Facilitate the purchase order process, including crating and tracking orders for facility related supplies, services and equipment