Facilities Analyst

at  The Outfit Inc

Job Summary
The Facilities Analyst will provide services to the 1st Marine Logistics Group (MLG) in managing its real property and facility-related issues. The applicant shall establish and maintain communication lines with MCI-West Public Works Department, Major Subordinate Elements (MSE) Facilities Chiefs, Officers In Charge, Marine Expeditionary Force G4 Facilities, and third-party agencies involved in facility planning, modification, demolition, or renovation. The applicant should possess a strong work ethic and able to show initiative to learn items related to any given task. Compensation will be commensurate with experience.

Role and Responsibilities

• Provide a single point of contact that will assist in developing 1st MLGs facilities project plan
• Main point of contact for MCI-West and the Public Works Department
• Track all Work Orders/Service Requests throughout the MLG and MSEs
• Track metrics on the completion of Emergency Maintenance, Urgent Maintenance, and Corrective Maintenance work requests
• Facilitate the development of annual construction programs, including Military Construction, minor construction, and repair projects and track progress in various systems
• Maintain situational awareness of construction program projects throughout duration of projects
• Assist in developing Facilities Planning Documents
• Analyze and evaluate project plans and designs for compliance with planning criteria and regulatory restrictions
• Update and coordinate project schedules using Microsoft Office Suite applications
• Prepare point papers, reports, and supporting documentation (e.g., Facilities Studies, Environmental Assessments, Economic Analyses)
• Maintain and update the Western Regional Installations and Infrastructure Investment Board slide briefs
• Assist in the development, preparation, editing, collection, and dissemination of briefings, agendas, meeting minutes/summaries, reports, analyses, and presentations
• Conduct research and reviews of topic areas to provide up-to-date information to stakeholders when needed
• Develop and monitor program-specific performance metrics
• Communicate with all leadership, subject matter experts and stakeholders to appropriately collect, address, and disseminate any pertinent correspondence and applicable information

Qualifications and Education Requirements

• Bachelor’s degree in facilities management, engineering, architecture, construction management, or a related field
• In lieu of a Bachelor’s degree, at least 5 years experience in Department of Navy (DoN)-specific facilities management may be acceptable
• At least 5 years of experience in facilities management or a related field, with a strong understanding of facilities planning, project management, and maintenance processes
• Experience with demonstrated expertise in managing large-scale facilities projects, strategic planning, coordination with multiple stakeholders is required
• Impeccable attention to detail
• Excellent written and verbal communication
• Ability to organize and plan work independently
• Ability to work in a rapidly changing environment
• Ability to multi-task and context-switch effectively between different activities and teams
• Excellent written and verbal communication skills for coordinating across teams
• A drive to learn and master new technologies and techniques
• Willingness to adhere to all principles of confidentiality
• Must operate in a collaborative and cooperative environment
• Ability to show initiative, good judgment, and resourcefulness
• Ability to facilitate meetings, prepare presentations/reports, draft/review meeting minutes across stakeholders
• Proficient in Adobe Acrobat and MS Office suite

Preferred Skills

• Some knowledge of USMC facilities planning is preferred
• Professional certifications such as Certified Facility Manager (CFM), Project Management Professional (PMP), or similar
• Proficiency in using facilities management software (e.g., MAXIMO, GEOFidelis)
• Analytic and administrative experience with diverse stakeholders
• Capture decisions made by Senior Leadership
• Ability to engage subject matter experts to track progress
• Coordinate with team members to complete tasks and address issues
• Make recommendations in support of project objectives
• Exceptional ability to maintain organized and accurate records
• Wide-ranging experience analyzing, copyediting, and writing various briefs, client deliverables, funding proposals, presentations, reports, SOPs, and surveys, as well as analyzing and responding to policy and data
• Proficient in Power BI or Tableau, CRM interfaces, Google Workspace
• Ability to achieve an Active Public Trust with ability to obtain higher security clearance

Additional Notes

• This position is on-site at a government installation, the candidate should be comfortable to undergo a background investigation
• Eighty hours paid time off and twenty-six paid holidays
• The OutFit is a small business that specializes in Project Management and Quality Assurance for DOD Medical Treatment Facilities. We have numerous team contracts to perform services to the US Army Corps of Engineers. We have performed services all over the US at various Medical Treatment Facilities.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual preference, gender identity or national origin.

• Provide a single point of contact that will assist in developing 1st MLGs facilities project plan
• Main point of contact for MCI-West and the Public Works Department
• Track all Work Orders/Service Requests throughout the MLG and MSEs
• Track metrics on the completion of Emergency Maintenance, Urgent Maintenance, and Corrective Maintenance work requests
• Facilitate the development of annual construction programs, including Military Construction, minor construction, and repair projects and track progress in various systems
• Maintain situational awareness of construction program projects throughout duration of projects
• Assist in developing Facilities Planning Documents
• Analyze and evaluate project plans and designs for compliance with planning criteria and regulatory restrictions
• Update and coordinate project schedules using Microsoft Office Suite applications
• Prepare point papers, reports, and supporting documentation (e.g., Facilities Studies, Environmental Assessments, Economic Analyses)
• Maintain and update the Western Regional Installations and Infrastructure Investment Board slide briefs
• Assist in the development, preparation, editing, collection, and dissemination of briefings, agendas, meeting minutes/summaries, reports, analyses, and presentations
• Conduct research and reviews of topic areas to provide up-to-date information to stakeholders when needed
• Develop and monitor program-specific performance metrics
• Communicate with all leadership, subject matter experts and stakeholders to appropriately collect, address, and disseminate any pertinent correspondence and applicable informatio