Facilities and Asset Management Clerk

at  LifeSouth Community Blood Centers

LifeSouth Community Blood Centers is looking for an individual to join our team as a Facilities and Asset Management Clerk in Gainesville, FL. This administrative position will assist the corporate facilities team in implementing and documenting maintenance programs for all LifeSouth’s facilities, assets, and fleet. The position will provide support to both operations staff and corporate staff to achieve the highest quality facilities.

QUALIFICATIONS

• High school diploma or GED
• Valid driver’s license. Must also meet and maintain LifeSouth driver’s eligibility requirements
• Basic computer skills and experience with computer programs such as MS Office (Word, Excel, Outlook, and PowerPoint)
• Ability to work both independently and as a team member and to organize and complete multiple assignments with precision and, frequently, quick turnaround
• Strong organizational skills, ability to prioritize, ability to coordinate with others, and meet deadlines
• Ability to anticipate what needs to be done to reach goals and work to achieve these goals
• Strong interpersonal skills
• Strong analytic and critical-thinking skills
• Ability to work with travel logistics, scheduling, meeting management, presentation skills
• Strong skills in communication, self-confidence, client relationships, written communication, promoting process improvement, decision making, administrative writing skills
• Ability to develop and present various reports to staff at all levels
• Ability to clearly present corporate goals to staff, officers, board and the public
• Previous administrative and/or project management experience preferred

WHO WE ARE

LifeSouth is a non-profit community blood bank serving more than 150 hospitals in Alabama, Florida, Georgia, and Tennessee. We are committed to meeting the blood supply needs of hospitals and their patients by providing the highest quality blood components and services. With more than 45 donor centers, 55 bloodmobiles and 2,000 blood drives a month, our LifeSouth team is dedicated to making sure the blood is there when you or your family is in need.

• Review and address maintenance requests through internal ticket system.
• Take action on maintenance requests within goal and follows through with ticket till completion.
• Complete day-to-day facilities’ projects and tasks, including scheduling vendors, providing guidance to branches on general maintenance requests, vendor questions, contracts, and emergency repairs.
• Provide region assistance in day-to-day functions of managing inventory supply; serve as back up to Corporate Receiving Clerk.
• Maintain frequent contact and coordination with all levels of the company’s principal stakeholders including its Executive staff, Regional staff, as well as the external community.
• Update and maintain information on assets and repairs in the CMMS system.
• Manage corporate keys, including keeping checkout list. Assist in updating access management system.
• Assist and or lead in special projects and initiatives as assigned.
• Contract administration, including coordinating necessary documentation with contractors and facilitating contracts and purchases through Purchasing and Accounting departments.
• Assist in tracking facilities requests by district and region.
• Interact with organizations in relation to scheduling, planning, and staffing of meetings as appropriate.
• Obtain and organize all existing maintenance contracts related to buildings and equipment.
• Draft correspondence, coordinate mailing and handle inquiries and requests from internal and external sources on behalf of Director of Facilities, Corporate Officers, and District Directors.
• Manage, maintain, and organize confidential materials including a filing system of electronic and hard copy materials for Facilities office.
• Prepare and assemble reports, documents, and other publications, as appropriate.
• Assist with processing Facilities and Fleet invoices for Accounting Department.