Facilities and Office Coordinator (Job-share)

at  Blue Monday Ltd

Job Title: Facilities and Office Coordinator (Job-share)
Location: London
Salary: £32,000 pa pro-rata for approximately a 17.5 hour week (plus benefits)
Length of Contract: Permanent
Company Profile
The BPI champions the UK’s recorded music community, safeguarding the rights of its members and of the artists, performers and label members of collecting body PPL . The BPI’s membership consists of well over 500 independent labels and the UK’s three ‘majors’ – Universal Music UK, Sony Music Entertainment UK and Warner Music UK. Its total membership taken together accounts for around 85 per cent of legitimate domestic music consumption and 1 in 10 streams around the world.
The BPI promotes British music at home and overseas through its trade missions, the Music Exports Growth Scheme and The BRIT Awards , which it owns and organises. It administers The BRIT Certified Platinum, Gold and Silver Awards Programme, co-owns the Official Charts Company with ERA, and is home to The Mercury Prize . The BPI encourages and supports innovation and technology, and additionally provides insights, training and networking with its extensive free masterclasses, networking events, Insight Sessions and reports alongside its communications and public affairs work.
The BPI is committed to equality and inclusion . In support of this the BPI is working closely with its members and industry partners, as well as its Equity and Justice Advisory Group (EJAG). The BPI’s community engagement, focussed on education & wellbeing through the power of music, is directed through The BRIT Trust .
The BPI is values led in all the work it does. At the BPI we are Championing, Collaborative, Accountable and Trailblazing.

WWW.BPI.CO.UK

The Opportunity/Job Description
The BPI is looking to recruit two part time individuals to split the role of Facilities and Office Coordinator based in the BPI’s new offices at Tileyard London on a job-share basis. The BPI is open to how the successful candidates would split their hours across the week and this role would be well suited to those looking to balance existing professional, educational or personal obligations.
Reporting to the Office Manager & Executive Assistant to CEO, the successful applicants will be excellent coordinators committed to developing office and facilities management skills, who can deliver a seamless and well organised approach to the role, taking complete ownership of tasks. Successful applicants will be motivated problem solvers who are passionate about delivering an excellent experience to the BPI team and guests, quickly becoming the go-to person for all workplace and facilities queries and actions.
The workload will be varied, and you will be key in the smooth running of the overall BPI office, various logistic and event management tasks, office administration and much more. All required training will be provided. This is a great wide-ranging role and opportunity to learn a wealth of skills.
Key Responsibilities

• Administration of the General BPI mailbox, forwarding queries to relevant team members and departments where necessary.
• Assisting the Senior HR Advisor with new starter and leavers administration
• Coordinating BPI Gift orders and maintaining an up-to-date Gift &Hospitality audit register
• General ad hoc administration, queries and assistance to the Office Manager including with logistics for employee events and socials as well as diary management for the Chief Strategy Officer (CSO) and wider Senior Leadership Team (SLT