Facilities and Purchasing Assistant

at  Instarmac Group plc

DESCRIPTION

Seeking your next career opportunity?
We are currently looking for a Facilities and Purchasing Assistant to join our Operations Team on a permanent Fulltime basis Monday to Friday 08:30 - 17:00pm office based only at our state of the art manufacturing facility in Tamworth.
This is an exciting opportunity to contribute to our company’s continued growth.
Come and join us, who knows where our journey may take you…
A specialist in the manufacture and distribution of cement and bitumen-based products to the world markets for over 40 years here at Instarmac we pride ourselves on our open communication.
We have a strong family feel and work ethos where everyone is valued and rewarded for what they do. Our prestigious awards, which include Great Place to Work® and Sunday Times Top 100 Best Companies, are in recognition of our strong leadership, outstanding employee engagement and benefits and excellent wellbeing initiatives.
Our company values – Work Hard, Have Fun, Make a Difference – are what guide us, make us who we are and show what we stand for.
We are offering a competitive starting salary as well as the following fantastic benefits:
Performance Profit Related Bonus (PPRP) - a discretionary bonus of around 8% of salary paid annually.
Up to 29 days annual leave
5-7.5% pension contribution
Private medical cover
Life Cover & Income Protection
Dental cover plan
Free use of our holiday homes in Tenerife, Padstow and St Ives with subsidised petrol / flight costs.
Charity events, match funding and volunteering opportunities
An extensive EAP suite to support health and financial wellbeing
Retail discounts and savings

REQUIREMENTS

Sound knowledge gained in a previous role
Organised in administrative duties and activities
Previous involvement in pricing, raising purchase orders and invoicing
Experience of car fleet management and related purchases such as tyre, repairs and fuel cards
Insurance procedures - accident reporting
Experience in contractor quotes and site facility management
High level of organisational skills
Good telephone manner and communication

You will support the Purchasing Manager and site in assistance of all functions pertained within the Operations Department in the coordination, administration and documentation of activities relating to Purchasing and Facilities management.
Complete Site facilities management and contracts to meet compliance requirements, regulatory guidelines and deadlines.
Manage all vehicle activities from point of sourcing through to sale.
Ensure all vehicle activities are coordinated, tracking systems are managed, reviewed and communicate meaningful KPI’s.
Ensure the Vehicle fleet systems are up to date and all drivers are provided with the correct information.
Manage indirect spends and day to day running of indirect contracts such as facility, insurance and car fleet activities.
Liaise with all internal departments to ensure effective communication of Operations activities.
Organise and control administrative duties involved on all Purchasing activities for the business.
Raising of purchase orders through to invoice completions and sign off.
Identify improvements and implement within the boundaries of contracts, pricing and department documentation.
Research new products and services, providing suitable evidenced analysis.
Manage the set up of new products on the relevant internal systems.
Obtain the best price for all indirect spend, control costs to budgetary targets and deliver savings - Identify and propose where potential savings can be made to generate revenue or reduce expenditure.
Support the Purchasing Manager on direct spend, account set up and ensure new materials adhere to quality & technical specifications
Negotiate trading terms and agreements with vendors under direction as and when specified.
Compile reports for monthly and quarterly deadlines.
Ensure the Purchasing function offers the best possible service to the business in terms of quality and price.
Maintaining records of supplier contracts.