Facilities Assistant (TEMP)

at  University of Michigan

HOW TO APPLY

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

JOB SUMMARY

The Facilities & Operations Department at the University of Michigan is searching for a temporary full-time Facilities Assistant to join our team. This position will report to the building manager, and will support facilities operations.
This position requires 40 hours of onsite work per week. However, we offer flexible scheduling options, allowing you to adjust to a 32-hour work week if needed. We are committed to finding the right candidate and are open to discussing and accommodating flexible work hours to meet your needs.

REQUIRED QUALIFICATIONS*

• High School diploma or equivalent is required.
• Ability to routinely move equipment and furniture up to 50 pounds.
• Demonstrated ability to manage multiple tasks, meet multiple deadlines and work collegially and collaboratively in a team environment.
• Willingness to contribute to a positive work community by approaching work with diversity, equity, and inclusion in mind; treat others with respect, dignity and in a manner where individuals feel they belong; listen, value feedback and learn from the perspectives of others.
• Exceptional customer service skills and ability to communicate clearly and professionally with a diverse clientele base.
• Demonstrated ability to exercise discretion with sensitive and confidential information is required.
• Ability to successfully work independently as a critical member of a team, while demonstrating cooperation and flexibility.

DESIRED QUALIFICATIONS*

• Minimum of 2 years experience in facilities operations is preferred, but not required.

• Coordinate all aspects of events/conference room use, from initial event meetings to post-event evaluations.
• Collaborate with Facilities Assistance and students for all venue set-up and breakdown. Ensure the completion by overseeing the preparation of event spaces including furniture moves, lighting, and audiovisual equipment support is in place and clean up is complete. This can be during traditional office hours, nights or weekends as needed to complete the work.
• This position would not only ensure the room is reset and cleaned, but the equipment is in good working order and supplies are well maintained.
• Act as the main point of contact between the events/guests and the building manager. Will communicate with events/guest, and provide updates on the events progress with facilities teams.
• Responsible to coordinate communication/requirements of safety and security (EHS/Risk Management, DPSS) of the event spaces.
• Draft communications for the facilities manager based on the events needs for building occupants (example: smudging, therapy dogs, larger groups in common space, etc)
• Creating work orders for large furniture moves, or special requests as needed. Expressing the possibility of costs that maybe occurred, and ensuring payments are recupited for special requests
• Provide extra staffing as needed within the Facilities Manager Team.
• Assist with all restocking of supplies within the building.
• Assist with ordering of supplies as needed
• Aid with all furniture moves and maintain stock of storage room
• Audits of conference rooms and public areas within the facilities.
• Coordinate furniture repairs
• Other duties as assigned