Facilities Co-Ordinator

at  CV Life

JOB DESCRIPTION

Reporting to:

SCOPE

Culture Coventry Trust and Coventry Sports Foundation are operating as CV Life, so that the scope of this Job Description as a CV Life document extends to cover the employment of employment contracts held with either Culture Coventry Trust or Coventry Sports Foundation.

WE ENCOURAGE AND WELCOME APPLICATIONS FROM ALL ETHNIC GROUPS AND PEOPLE WITH DISABILITIES. OUR AIM IS TO BUILD A DIVERSE WORKPLACE AND TO BECOME A TRULY INCLUSIVE EMPLOYER WITH A WORKFORCE AND VISITOR AUDIENCE AS DIVERSE AS THE COMMUNITIES WE SERVE. WE SEEK TO CREATE AN INCLUSIVE AND WELCOMING ENVIRONMENT FOR ALL THOSE WHO WORK AT CVLIFE.

If you think this is the role and organisation for you then we would love to hear from you.
Please complete our short application form (average 30 mins to complete) by clicking the Apply Online Button below. We shortlist for our vacancies on an ongoing basis, and we may close a vacancy earlier than the advertised date. Please submit your application as soon as possible to avoid disappointment.

ABOUT THE ROLE:

CV Life is looking for a Facilities Co-Ordinator to support the Head of Facilities Management. You will pro-actively support in the management of all our sites across Coventry city, meeting the high standards and requirements set by the company.
You will be required to support the upkeep, maintenance, and operation of the facilities as well as engagement with third party service providers, and other CV Life facilities staff. Tasks include managing day-to-day maintenance activities ensuring they are completed on schedule, urgent repairs completed within approved timescales, and all within budget.
As the Facilities Co-Ordinator you will take ownership of various areas of facilities management: financial management, record keeping, data management, health and safety responsibilities, managing people and contributing to the environmental sustainability of the organisation. Responsibilities include securing appropriate RAMS, Permits to Work, licences, warranties, and insurances for day-to-day facilities related activities. All work must guarantee a safe, comfortable, and fully functional environment across our portfolio of premises.
Working hours are 8:00-16:00 Mon-Fri
Apply Today and Join Our Team!

OVERALL PURPOSE AND OBJECTIVE OF THE ROLE

To be proactive in supporting the Head of Facilities Management in the safe and efficient management, operation and development of all facilities related functions and resources and for developing, reviewing and monitoring facilities related policies to ensure Trust compliance and integrity at both a national and local level.
This position falls within a shared-services working arrangement agreed between the respective Boards of Directors / Trustees of CV Life; Culture Coventry Trust; Coventry Sports Foundation; and the associated group Companies / Trusts, which allows for the sharing of posts and associated services where appropriate and of benefit to the work of the organisations and their respective objectives.

RESPONSIBILITIES FOR ALL EMPLOYEES

• To embrace and lead by example on the Company’s key values of PRIDE, PASSION and PERFORMANCE or those that might at any time be subsequently re-defined.
• To undertake all duties and fully comply with all of the Company’s general standards and those relating to the specific requirements of the role.
• To carry out tasks at a range of sites that are either operated or managed by the Companies / Trusts or where services are delivered by the Companies / Trusts
• To be involved in any aspects or opportunities for sharing of good practice, expertise and responsibilities within the Companies / Trusts. To generally help promote the work and public image of the Companies / Trusts, always maintaining high standards of customer service and personal appearance.
• To attend and fully engage with all internal training and development requirements and opportunities, and maintain such qualifications as required by the demands of the role.
• To interact positively with customers adopting a friendly and professional approach at all times.
• To support the Company’s commitment to providing a safe environment for children, young people ad vulnerable adults, ensuring awareness of the Company’s Safeguarding Policy, Procedures and Practice Guidance, and to be vigilant, reporting any safeguarding concerns without delay.
• To comply with the General Data Protection Regulations when dealing with, maintaining, sharing and storing information.
• To undertake other duties as specified, which are appropriate to the qualifications, experience and general level of the post.
• To co-operate with managers and colleagues to ensure environmental responsibilities are complied with.