Facilities Coordinator

at  Mason Hayes Curran LLP

THE FIRM

Mason Hayes Curran LLP is a leading Irish law firm based in Dublin with representative offices in San Francisco, New York and London. The firm has been the fastest growing law firm in Ireland over the last decade. We are a business law firm with extensive knowledge and experience in all areas of Irish business-related law and with particular focus on the Energy, Technology, Financial Services, Built Environment, Healthcare, Life Sciences and Charities sectors.
We are currently looking to add a Facilities Coordinator to our team.

REQUIREMENTS

• Must have a good level of Microsoft office excel, Word Power point
• Experience in a Client facing roles
• Good interpersonal skills
• Experience in Reception an advantage but not essential
• Experience in a legal firm an advantage but not essential

• General Administration – Compile and generate reports, maintain business operation trackers, update maintain seating floor plans
• Compliance administration – Maintaining compliance records for ISO and other company accreditation and Maintenance records
• Ordering of office stationery and facilities supplies
• Monitor and answer email enquiries.
• Supporting Facilities tech team with minor day-to-day activities
• Engage with contractors for planned works and reactive works
• Management of folder recycling scheme
• Carry out building checks as directed by Director of properties and FM team
• Support on site events and set ups
• Carry out site floor walks monitoring general housekeeping
• Support and drive HS initiatives across all buildings
• Communicate building issues to Firm support services
• Review cleaning standards through weekly audits
• Support DSE assessments (Training provided)
• Support Induction in the absence of the Facilities/Health safety representative
• Attend training as required to support the business needs
• Cover reception shift during Annual leave periods
• Reasonable availability to support OOH work/events (advance notice will be provided)