Facilities & Maintenance Manager - Part Time

at  Fulwell 73

About Us
Fulwell 73, founded in 2005 by lifelong friends Ben Winston, Leo Pearlman, Ben Turner, Gabe Turner and James Corden. In the ensuing years, Fulwell has become one of the fastest-growing production indies in entertainment.
Standout projects include broadcast specials ‘An Audience with Adele’ and ‘Adele One Night Only’ (ITV & CBS), ‘The Kardashians’ (HULU), ‘The Grammys’ (CBS), ‘Friends: The Reunion’ (HBO Max), Elton John Live: Farewell from Dodger Stadium (Disney+), ‘Captains’ (Netflix & FIFA), and ‘All or Nothing: Juventus’ (Amazon).
From our offices in Islington, St.Katherines Dock, Sunderland, and Los Angeles, we produce award-winning content across all major media platforms, from theatrical releases to broadcast and digital content. We are fortunate to work with a broad group of clients across the UK and the US and including all major streamers. We hold ourselves and our teams to very high standards, and we pride ourselves on a committed pursuit of creative excellence in all we do.
About the role:
We are looking for…
Role: Facilities & Maintenance Manager - Part Time
Location: London

Key Responsibilities

• x2 days per week, office based
• Contract Management
• Oversee and review operations of the office facilities, ensuring a clean, safe, and productive environment for employees and visitors is delivered at all times.
• Create a strong working relationship with the supply chain through regular meetings and ensuring hard and soft services align with current H&S legislation with clear procedures in place for reactive and emergency works.
• Managing and coordinating essential works to maintain business services across two premises including monitor contractors, auditing the work assigned is completed in a satisfactory manner and compliant with safety standards and landlord requirements as tenant in situ.
• Working with the supply chain and partners to maintain best in class with a focus on future proofing business continuity and a competitive advantage in service delivery. Health and Safety Compliance.
• Ensure offices and facilities meet the required Health and Safety standards mandated by government regulations and current legislation including: H&S assessments, Fire Safety, Emergency Evacuation planning/drills.
• Complete routine safety inspections, corresponding with contractors, planning preventative maintenance schedules, maintaining records, and supervising works where required.
• Conduct and lead weekly review meetings with Workplace Coordinators to communicate expectations, planned works and responsibilities while providing support or guidance when needed and maintaining a proactive presence onsite as a key point of contact.
• Coordinate maintenance and repair tasks with regular assessments to identify and address any issues promptly.
• Continual review of security and safety regulations and monitoring access control systems to ensure safety of our people, assets and third parties and regularly test the security boundaries to better understand and improve procedures. Document Control
• Regular auditing and effective evaluation systems of agreed SLA and KPI’s with service providers.
• Maintaining an efficient document management process and record keeping system of services including reception, security, maintenance, archiving, cleaning, energy, catering and waste management.
• Strong document control skills, including approval and distribution of all work related risk assessments and sign off for all external and third party RAM’s Budget Management
• Manage operational budget for all FM services and control finances including credit cards reconciliations.
• Forecast capital spend projects for ongoing improvements to assets that align with government legislation and supporting business requirements.
• Implement processes and procedures to maximise efficiencies in services; including inventory management, quality control, supply chain market valuation with all areas focused on improving customer satisfaction and productivity in the workplace.
• Ensure the company’s resources are used efficiently and effectively to achieve its strategic goals. Stakeholder Engagement
• Collaborate with key business directorates; including IT, Senior Leadership, Finance and Production.
• Clear communication skills to the wider audience and business that can be shared in tangible and easily interpreted manner.
• Working with teams to understand independent requirements to support and focus on continuity planning for the future of each work stream.
• Liaising with the landlord representatives and creating a strong professional relationship with the wider Estate teams ensuring a transparent tenant and landlord relationship is maintained. Environment
• Working with engineering professionals and leads of industry on future proofing efficiencies in energy, carbon footprint, hazardous waste, recycling materials and any other sectors that support the company and its CSR commitments.
• Trialling and testing new products that focus on supporting the office with a focus on sustainability and best practice.
• Support local community engagement through recycle schemes, passing forward knowledge, collaborating on community projects and interacting in the local neighbourhood as a local business partner.
• Space management and planning/organising instalments and refurbishments of current buildings to effectively utilise the available space for business requirements.
• Managing and leading the change of facilities to ensure minimum disruption of the business core activities.
• Managing and leading the change of facilities to ensure minimum disruption of the business core activities

Skills, Knowledge & Expertise

• Experience of managing hard and soft service contracts.
• Member of IWFM is desirable.
• Recognised FM related qualifications
• Knowledge of HVAC systems and other building and mechanical infrastructure.
• Being aware of the risks and hazards in the workplace, government legislation and applying the correct procedure to ensure the safety of others.
• Excellent time management and multitasking skills with an ability to prioritise.
• Understanding of accounting and finance principles.
• Great leadership and problem-solving skills with a strong interpersonal communication style.
• Contract handling experience with clear understanding of hard and soft services, delivery and excellent negotiation and procurement knowledge.
• Excellent verbal and written communication skills with ability to communicate technical information to business stakeholders.
• Professional leadership experience and ability to motivate through teamwork.
• Proactive thinking with a passion for delivering consistency and best in class.
• Minimum of 5 years experience within a Facilities Management role

Job Benefits
We offer an extensive benefits package that prioritises your wellbeing and professional development. Highlights include 25 days holiday, Bupa health coverage, flexible work arrangements, training opportunities, and more. Additionally, benefit from a wellbeing programme, a generous pension plan, and exclusive office discounts.
About Fulwell 73 Productions
Fulwell 73 is proud to operate across a range of television genres. We are dedicated to making cutting edge, fun and entertaining shows. We are currently developing new shows for a number of broadcasters, working alongside some of the leading talent, producers, directors and production companies in the UK.

• x2 days per week, office based
• Contract Management
• Oversee and review operations of the office facilities, ensuring a clean, safe, and productive environment for employees and visitors is delivered at all times.
• Create a strong working relationship with the supply chain through regular meetings and ensuring hard and soft services align with current H&S legislation with clear procedures in place for reactive and emergency works.
• Managing and coordinating essential works to maintain business services across two premises including monitor contractors, auditing the work assigned is completed in a satisfactory manner and compliant with safety standards and landlord requirements as tenant in situ.
• Working with the supply chain and partners to maintain best in class with a focus on future proofing business continuity and a competitive advantage in service delivery. Health and Safety Compliance.
• Ensure offices and facilities meet the required Health and Safety standards mandated by government regulations and current legislation including: H&S assessments, Fire Safety, Emergency Evacuation planning/drills.
• Complete routine safety inspections, corresponding with contractors, planning preventative maintenance schedules, maintaining records, and supervising works where required.
• Conduct and lead weekly review meetings with Workplace Coordinators to communicate expectations, planned works and responsibilities while providing support or guidance when needed and maintaining a proactive presence onsite as a key point of contact.
• Coordinate maintenance and repair tasks with regular assessments to identify and address any issues promptly.
• Continual review of security and safety regulations and monitoring access control systems to ensure safety of our people, assets and third parties and regularly test the security boundaries to better understand and improve procedures. Document Control
• Regular auditing and effective evaluation systems of agreed SLA and KPI’s with service providers.
• Maintaining an efficient document management process and record keeping system of services including reception, security, maintenance, archiving, cleaning, energy, catering and waste management.
• Strong document control skills, including approval and distribution of all work related risk assessments and sign off for all external and third party RAM’s Budget Management
• Manage operational budget for all FM services and control finances including credit cards reconciliations.
• Forecast capital spend projects for ongoing improvements to assets that align with government legislation and supporting business requirements.
• Implement processes and procedures to maximise efficiencies in services; including inventory management, quality control, supply chain market valuation with all areas focused on improving customer satisfaction and productivity in the workplace.
• Ensure the company’s resources are used efficiently and effectively to achieve its strategic goals. Stakeholder Engagement
• Collaborate with key business directorates; including IT, Senior Leadership, Finance and Production.
• Clear communication skills to the wider audience and business that can be shared in tangible and easily interpreted manner.
• Working with teams to understand independent requirements to support and focus on continuity planning for the future of each work stream.
• Liaising with the landlord representatives and creating a strong professional relationship with the wider Estate teams ensuring a transparent tenant and landlord relationship is maintained. Environment
• Working with engineering professionals and leads of industry on future proofing efficiencies in energy, carbon footprint, hazardous waste, recycling materials and any other sectors that support the company and its CSR commitments.
• Trialling and testing new products that focus on supporting the office with a focus on sustainability and best practice.
• Support local community engagement through recycle schemes, passing forward knowledge, collaborating on community projects and interacting in the local neighbourhood as a local business partner.
• Space management and planning/organising instalments and refurbishments of current buildings to effectively utilise the available space for business requirements.
• Managing and leading the change of facilities to ensure minimum disruption of the business core activities.
• Managing and leading the change of facilities to ensure minimum disruption of the business core activitie