Facilities Maintenance Officer

at  London Ambulance Service NHS Trust

• Hold responsible for the delivery of delegated projects in the estate and facilities investment programme, including design, obtaining tenders, liaison with consultants and statutory bodies, agreeing standards and ensuring they are meet acceptance standards.
• Line manage all cleaning staff under your direction to include recruitment, training monitoring of work activity, authorising of hours worked and dealing with any performance issues.
• Ensures compliance with relevant legislation, regulations, codes of practice, technical guidance; develops policies in waste disposal, pest control, landscape maintenance, premises cleaning and ensures their implementation by regularly undertake site inspections to complete quality assessments of all matters relating to facilities and maintenance, raising and resolving issues with suppliers.
• Hold regular meetings with Local Group Managers to ensure all items relating to facilities & maintenance are identified and resolved within agreed timeframes.
• Capture and record building data to ensure we hold all relevant information relating to building components and building safety.

Be accountable to the Senior Facilities & Maintenance Officer for:

• Exchange specialist information with specialists, non-specialists; negotiates with contractors, suppliers, statutory agencies, utility companies.
• Able to make judgements across specialist estates and facilities issues taking into account legislation, H&S, conflicting demands with the ability to resolve complex faults.
• Undertake and record monthly audits relating to all facilities and maintenance performance, this includes reviewing contractor invoices are in line with contract arrangement.
• Line manage cleaners under your control to ensure the standard and frequency is maintained at all times.
• Collect data in respect of buildings assets and condition.
• Working closely with all colleagues to ensure team objectives are achieved.
• Deliver small projects in relation to improving our sites.
• Manage contractor to ensure works are delivers as per contract requirements.
• Contribute towards the development of service-wide agreements, policies and procedures and lead on their subsequent implementation where necessary

Our vision is to deliver outstanding emergency and urgent care whenever and wherever needed for everyone in London, 24/7, 365 days a year. Our strategy 2023-2028 outlines how we plan to achieve this, and is centred upon three missions focused on:
Our care – delivering outstanding emergency and urgent care whenever and wherever needed.
Our organisation – being an increasingly inclusive, well-led and highly skilled organisation people are proud to work for.
Our London – using our unique pan-London position to contribute to improving the health of the capital.

To achieve these three missions we have set ourselves 50 commitments to deliver over the next five years. In developing these ambitious commitments, we have engaged extensively both inside our organisation, with our partners and with our patients, and we have analysed population trends and horizon scanned the future.

• Undertake and record monthly site inspections of all matters relating to facilities and maintenance, raising and resolving issues with suppliers within agreed timescales, this will include gardening, pest control, window cleaning, waste removal, quality of repairs completed etc. Dealing with contractor grievances and any performance issues.
• Delivery of delegated projects in the estate and facilities investment programme, including design, obtaining tenders, liaison with consultants and statutory bodies, agreeing standards and ensuring they are meet acceptance standards.
• Provide technical drawings using CAD, use of drawing measurement, surveying tools and equipment
• Capture and record building data to ensure we hold all relevant information relating to building components and building safety.
• Undertake and record fire safety inspections related to fire door operation & compliance.
• Review records regarding Asbestos and ensure annual inspections are undertaken.
• Use specialist equipment to capture asset data information at stations and its upload to internal systems.
• Line manage all cleaning staff under your direction to include recruitment, training monitoring of work activity, authorising of hours worked and dealing with any performance issues.
• Attend and actively participate in team meeting.
• Participation in the Out Of Hours rota, to receive emergency calls and if necessary attend to site outside of normal working hours.
• Manage items relating to statutory compliance to ensure the Trust undertake inspection and receipt of documents within agreed timescales.
• Adhere to all governance arrangements in place across the areas of responsibility and participate in risk register reviews on a monthly bases to ensure the progress of delivery of any mitigating actions can be evidenced

• Exchange specialist information with specialists, non-specialists; negotiates with contractors, suppliers, statutory agencies, utility companies.
• Able to make judgements across specialist estates and facilities issues taking into account legislation, H&S, conflicting demands with the ability to resolve complex faults.
• Undertake and record monthly audits relating to all facilities and maintenance performance, this includes reviewing contractor invoices are in line with contract arrangement.
• Line manage cleaners under your control to ensure the standard and frequency is maintained at all times.
• Collect data in respect of buildings assets and condition.
• Working closely with all colleagues to ensure team objectives are achieved.
• Deliver small projects in relation to improving our sites.
• Manage contractor to ensure works are delivers as per contract requirements.
• Contribute towards the development of service-wide agreements, policies and procedures and lead on their subsequent implementation where necessar