Facilities Manager

at  AVKSEG Ltd

KEY OBJECTIVES

• Coordinate and oversee the day-to-day operations of facilities.
• Ensure facilities are well-maintained, clean, and safe for employees and visitors.
• Support to the business compliance and administration team through the buddy system as required.
• Always maintain a high level of confidentiality.
• Improve H&S culture across the organisation.

REQUIREMENTS

• Positive feedback from both supplier and the business on response time / communication skills / information provided.
• Demonstrable experience in supplier contract performance and measurement.
• Team player with an enthusiastic attitude and pro-active approach.

ROLE OVERVIEW

The Facilities Manager plays a pivotal role in ensuring the smooth operation and maintenance of facilities within AVK. You will provide support, a critical role in ensuring that facilities are well-maintained, efficient, and conducive to our business objectives, while also supporting the safety, comfort, and productivity of staff.

KEY RESPONSIBILITIES

• Manage the upkeep and maintenance of the office facilities across the organisation.
• Coordinate with vendors and suppliers for facility needs.
• Coordinate office moves, relocations, and furniture/equipment installations as required.
• Liaise with external vendors, contractors, and service providers to procure facilities-related services, such as cleaning, maintenance, security, etc.
• Evaluate vendor performance, negotiate contracts, and ensure compliance with service level agreements.
• Regular supplier audits and health & safety checks.
• Ensure office suppliers have gone through the onboarding process.
• Ensure office supplies are adequately stocked.
• Coordinate with relevant stakeholders to ensure prompt and effective response to emergencies and incidents.
• Assist in budget planning and forecasting for facilities-related expenses, including maintenance, repairs, utilities, etc.
• Maintain accurate records, documentation, and databases related to facilities management activities, including maintenance logs, service contracts, and occupancy data.
• Generate reports, metrics, and analysis to track performance, trends, and key performance indicators (KPIs) related to facilities operations.
• Support the compliance team in day-to-day operations.
• Responsible for maintaining assets across the organisation.
  AVK|SEG does not discriminate on the race, colour, religion, sex, age, nationality, disability, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. We will endeavour to respond to all applicants however due to the volume of responses, we can only guarantee that candidates who have been shortlisted will be contacted.