Facilities Manager

at  Bluetownonline Ltd

Salary: £45k per year
Reference: CMBS-10
Job Title: Facilities Manager
Location: Petersfield, with occasional travel across south-east and midlands
Salary: £45,000 per annum
Job Type: Full Time, Permanent
Working hours: 37.5 p/wk. Mon-Fri
Due to COOMBES’s continued growth, we are looking for a Facilities Manager to source multiple new Company premises within the south, south east and north of England and to be responsible for Hard and Soft Facilities Management across the business.

THE ROLE:

This is an exciting opportunity to play a key role in the expansion of the company through identifying, securing and project managing the acquisition of new premises and the subsequent transitions. You will utilise your experience in this area to identify appropriate offices that are professional yet practical, along with compound space for storage of machinery, mechanical equipment, company vans, etc. Your knowledge of leases, insurance and business rates is essential for your success.
You will be encouraged and supported to take ownership of the Facilities team, driving forward improvements and positive change, gleaned from your successful experience in a similar role at an SME. You will take pride in ensuring facilities are maintained to a high standard on a day-to-day basis and in providing a great environment for our colleagues and clients. Your ability to establish excellent relationships and be an effective communicator with internal and external stakeholders is therefore essential.
As well as advising and leading the business on all Facilities matters, this is also a hands-on role requiring you to be reactive and flexible in your approach to deal effectively with the needs of the business and ultimately support the operations of a delivery-focussed and professional company.
As well as sharing COOMBES’s Values, the successful candidate will have previous experience in a similar role, particularly in delivering office moves/acquisitions and the ability to work on your own initiative. You will take a proactive approach, have excellent organisational and communication skills and be willing to roll your sleeves up and ‘muck-in’ as part of a close-knit team.

DUTIES AND RESPONSIBILITIES:

• Head up the Facilities function of the business, to include Front of House. Lead, design, advise upon and implement working environments that are professional, accommodates business growth and supports employee wellbeing and engagement.
• Effective leadership, management and development of the Reception and Facilities team.
• Be the first point of contact for all enquiries or emergencies relating to COOMBES Facilities.
• Establish and create internal processes for raising maintenance and facilities issues.
• Manage planned and reactive maintenance works, seeing through to completion.
• Effectively manage the facilities budget, providing periodic reports as required.
• Responsible for the security of each premises, including CCTV provision.
• Overall responsibility for management of Stores (machinery, equipment, consumables, sundries). Ensure stock levels are maintained. Introduce an authorised booking-out process, identifying individuals responsible for its effective operation.
• Responsible for waste management across COOMBES offices. Introduce and roll-out measures/strategies to progress the company’s position with environmental sustainability and waste.
• Managing and negotiating of office leases and potential freeholds.
• Manage relationships and contracts with suppliers, landlords, insurers, utility providers, etc.
• Research, co-ordinate and purchase a variety of insurances relating to the company, including premises, public liability and business insurances, etc.
• Source, research and switch utilities when needed to help reduce the ongoing running costs.
• Ensure full Health and Safety compliance of COOMBES offices and workspaces.
• Responsible for the provision of H&S and industry compliant Blue Boxes and COSS bags.
• Coordinate the ongoing compliance of PAT testing across all facilities.