Facilities Manager

at  Kiddie Capers Childcare

We’re looking for a full time Facilities Manager to join our growing team. You will have extensive knowledge of facilities and property management, be experienced in managing health and safety, have excellent organisation skills, IT Literate, demonstrate the ability to negotiate cost savings in purchasing while ensuring delivery of the best available deal on service to the tenants.
The role will be based at our Headquarters in Bolney. A driving license is required as visits to our multiple sites across Sussex is required.

REQUIREMENTS:

• Excellent organisational skills and attention to detail
• Ability to multi-task and prioritise high level tasks
• Excellent communication skills
• Team player
• Creative and solution driven
• Take initiative
• Adaptable
• Works at pace

Suppliers / Contractors:

• Responsible for ensuring negotiation, procurement and managing of the supplier of utilities and supplies to the business.
• Carrying out quarterly and annual reviews of all suppliers across the business to ensure best value.
• Establishing and maintaining relationships with all suppliers.
• Responsible for arranging any quotations works for the business.
• Will always seek to find the best value deals with third parties supplying the business with goods, works or services.
• Being the sites main point of contact for all issues with suppliers of goods or services. Ensuring we are getting the service we are paying for.
• Maintaining alarm call out lists, ensuring they are up to date for the relevant sites.

Maintenance Team

• Co-ordinate the week-to-week work of the Maintenance team through the Maintenance Team Leader.
• Acting as the main point of contact and liaison between the maintenance team and the rest of the business.
• Managing the reviews, holiday booking and people management elements of the maintenance team.
• Acting as a line manager for the maintenance team leader.
• Ensuring the maintenance team have a well-planned and stretching work plan, which is time efficient.
• Ensuring and helping to develop larger project plans and ensuring they are implemented, in budget and on time by the business.

Health & Safety

• Carrying out risk assessments and fire risk assessments, ensuring that any resulting actions are carried out in a timely manner.
• Working in conjunction with the Central Operations Manager to implement a ’near miss’ and ‘incident’ reporting tool for staff
• Keeping up-to-date maintenance and service records across all sites.
• Carrying out policy review when appropriate.
• Completing annual reviews of all site H&S.
• Completing regular reviews of accidents at site level and recommending any supporting measures.
• Being the subject matter expert for health and safety within the business.

Property Liaison

• Acting as the main point of contact between the business and its variety of landlords, maintaining positive relationships.
• Organising and overseeing planned preventative maintenance works and facilities service delivery (such as mechanical and electrical services, fire safety systems, building fabric, security), liaising with contractors and landlords to ensure timely completion and minimum disruption.
• Developing and maintaining an electronic site folder for each site with key information on the building, systems, suppliers, local knowledge etc.

New Sites & Misc.

• Support the setup of new and refurbished sites through procurement of relevant contracts, suppliers, goods and services.
• Working closely with the Project Manager to ensure delivery of all projects on time and in budget.
• Supporting the business to establish and maintain budgeting systems.
• Working with the Central Operations Manager, drive CSR and environmental initiatives for Kiddie Capers Childcare ensuring that these are impactful.
• Working with the Central Operations Manager and Managing Director, be involved in developing business continuity plans for Kiddie Capers Childcare.
• Developing and maintaining asset management lists for large items across our sites, this should include mechanical items where appropriate (and details of lifespan).
• Be innovative, proactive and creative in managing our portfolio, offering solutions to problems at a fast pace.