Facilities Manager

at  Mindspace

ABOUT MINDSPACE

Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.

DO YOU HAVE THE FOLLOWING EXPERIENCE?

• 5 years of experience in the Operations - a must
• Background in Facility Management - a must
• Hospitality background - Strong advantage
• Knowledge of security systems, IT, and AV equipment
• A problem solver with exceptional project management skills and multitasking abilities
• Proactive, independent, and a team player
• Strong oral and written communication skills in English

• Management & oversight of the building systems maintenance and building cleaning of Mindspace site in London
• Drive processes and standards to ensure compliance with local, state, and local regulations, accreditation, and regulatory agencies
• Manage and track preventive and corrective maintenance programs including but not limited to equipment and facilities
• Negotiate terms with large facilities services providers, professionals, and contractors. Managing and maintaining the relationship with them, and making sure deliverables are executed at a satisfactory quality level and on time.
• Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations.
• continuously evaluate facilities process inefficiencies and recommend improvement measures
• Oversee construction projects and new openings in London
• Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
• Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
• Be the first point of contact for large facility maintenance emergencies
• Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
• Create maintenance protocols to ensure smooth activity of all related issues.
• Handle building security, access control, CCTV, security companies, etc.
• Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team
  Requirements: