Facilities Manager

at  Mitie

Job Title: Facilities Manager
Contract: Permanent- Full Time
Location: Dunoon Grammar School, 61 Ardenslate Road, Kirn, Dunoon, Argyll and Bute, Scotland, PA238LU

• Manage and support teams in the operational delivery of the contract requirements and services delivery in line with MITIE’s values and standards.
• Provide guidance to the site teams in delivering the SLAs in a timely manner and in accordance with the Facilities Management Agreement and Project Agreement.
• Ensuring that both budget and specification are brought in on target.
• Ensure controls are in place including audits to monitor the management and delivery of the services provided by MITIE and their subcontractors.
• Ensure appropriate contract administration and record keeping is maintained and audit records during regular site visits.
• Ensure effective programming of planned preventative maintenance, projects and lifecycle works with minimal impact on school users.
• Establish and maintain appropriate subcontract arrangements using MITIE’s subcontract documentation and ensure regular performance reviews are undertaken.
• Liaise with the Account Manager on procurement, variations, and contract changes within the allocated Contract(s) to maximise value for money.
• Ensure compliance of all Health & Safety Legislation and procedures and assist and support audit processes.
• Maintain an interface with the client(s) on Health & Safety issues (completion of joint plans), policies and procedures.
• Conduct Team Meetings to agreed frequencies and attend all contractual meetings required by the Account Manager.
• Produce monthly and ad hoc reports, collating and validating data and documentation. To include but not limited to FM services, additional hours, utilities, damage, lifecycle, variations, and benchmarking data.
• To provide regular and effective feedback to Account Manager on the performance management of the contract(s) for all aspects of service delivery, staff management and legal compliance.
• Act as the Authority/SPV point of contact and liaise with school representatives at regular and ad hoc meetings.
• Responsible for the appropriate selection, recruitment, management, training, and retention of staff in line with MITIE’s HR policy and procedures.