Facilities Operations Coordinator

at  Victoria University of Wellington

• Location: Kelburn
• Type: Permanent
• Post Date: Wed Sep 4 23:04:30 2024
• Ref: 1897
• Are you skilled at working within financial, quality, and ethical parameters?
• Do you have experience in client relationship management and procurement?
• Have you got strong organisational, time-management, and self-management abilities?

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Facilities Operations Coordinator on a permanent, full-time basis. The Facilities Operations Coordinator coordinates and facilitates administrative support and operational logistics for facilities related activities and initiatives.

Key responsibilities:

• Play a key role in assisting with the daily operations of academic and university accommodation facilities to ensure smooth and efficient functioning.
• Proactively monitor building systems within Property Services, ensuring optimal facility operation, including temperature regulation and quick resolution of non-critical alerts.
• Promptly and accurately handle purchase orders in response to requests from Mata Awhinuku - Facilities Managers, ensuring efficient and timely processing.
• Assist Mata Awhinuku - Facilities Managers in obtaining competitive quotes to secure efficient procurement and cost-effective solutions that align with operational and budgetary requirements.
• Assist Mata Awhinuku - Facilities Managers by coordinating the necessary permits for maintenance activities and events.
• Efficiently manage both physical and electronic documentation systems, ensuring accuracy, compliance, and easy access for audits, inspections, and legal requirements.