Facilities / Technical Operations Manager

at  MedPharm

WHO IS MEDPHARM?

We are a team of scientists and innovators developing new formulations and models for the topical and transdermal drug market. We have established a worldwide reputation for delivering exceptional solutions over the past 20 years and have continued to expand operations in our US facilities.

WHAT ARE WE LOOKING FOR?

We are looking for someone with 5+ years’ experience in a similar role. You should be detail-oriented, organised, and self-motivated with strong communication skills. Someone who is able to carry out complex tasks and quality reviews without supervision, drawing on experience to make decisions. You should be IT literate and proficient in MS Office (super-user on applicable equipment and software). It is important that you have experience working with a GxP or equivalent quality management system and equipment validation for this role.

POSITION SUMMARY

Position title: Facilities / Technical Operations Manager
Reports to: Head of Technical Operations

REQUIREMENTS:

GCSE qualifications (or equivalent)
A level (or equivalent), and / or a degree in a science or engineering related field
IOSH training
5+ years relevant experience
IT literate and proficiency in MS Office (super-user on applicable equipment and software)
Experience working with a GxP or equivalent quality management system and equipment validation
Able to carry out complex tasks and quality reviews without supervision, drawing on experience to make decisions.
Clear and precise verbal and written communicator.
Thorough autonomous planning and organising skills.
Competent to design and train in most procedures
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ARE YOU A FACILITIES / TECHNICAL OPERATIONS MANAGER LOOKING FOR YOUR NEXT ROLE?

If your answer is “yes” then please keep reading!
Our Guildford Operations is looking for a new Facilities / Technical Operations Manager to join their team.

RESPONSIBILITIES:

• To ensure that the fabric of the buildings are maintained to the appropriate standard, manage external contractors for any maintenance and repair issues. Ensure any works are properly scoped, agreed, budgeted, scheduled and implemented in a manner which is compliant with all relevant regulations, SOPs and guidelines (H&S, GxP) and to meet business continuity needs.
• To assist in the purchasing of new equipment and overseeing laboratory and facility modifications, in line with the requirements set out in the associated SOPs and responsibility for project timelines, resource and budget for assigned projects.
• To assist the Head of Technical Operations with the yearly CapEx budget, including holding monthly meetings with Department Heads, assisting Finance with spending forecasts, and collation of the budget for the next financial year.
• To assist with the routine maintenance and basic troubleshooting of equipment (including management of engineer visits) in line with project timelines, service contract renewals and to ensure that the FEQP tracker is reviewed monthly for upcoming and overdue maintenance to ensure equipment is maintained, calibrated and monitoring data is processed and reported accordingly.
• To manage any outsourced contractors (equipment, security, pest control, fire alarms, heating, cooling, air conditioning) all year round to ensure the buildings are secure, pest free; ensure compliance for equipment and safety to buildings and employees
• To ensure any external specialised risk assessments are carried out and any findings actioned (medical gas, H&S, Regulatory Reform Fire Safety Order 2005, Legionella, Asbestos, BS7671-Electrical Safety.
• To manage the established utility services to MedPharm’s buildings to and from site to include gas, electricity, waste and supply water and waste management in consideration with current services and legislation. To ensure water services are maintained in line with ACoP for Legionella and carry out any recommended actions to ensure safety of employees
• To ensure all electrical fixed wire safety inspections and all portable appliance testing is carried out in line with regulations.
• Ensure all facilities administrative records are current and completed in line with company procedures. Raise and authorise PO’s in line with limits for facilities related works, equipment and maintenance contracts.
• Communicate directly with key stake holders any planned or unplanned changes to services and/or facilities which may impact normal operations within the facility and that any event or change in facilities which may impact insurance or accreditation status is reported to senior management.
• Drafting new and reviewing current SOPs and Forms for new and current equipment and procedures relating to the equipment life cycle.
• To assist the Head of Technical Operations with activities within continuous improvement initiatives.
• To retire / withdraw equipment (where identified as required by Heads of Department/Senior Management) in line with MedPharm’s internal procedures.
• To ensure that all equipment is kept clean and tidy, and equipment logbooks are kept up to date (including review) and archived in line with the associated SOPs and promptly report any issues or deviations from SOPs to the Head of Technical Operations and QA.
• To assist with training of Junior team members as required on activities within the equipment life cycle
• To maintain your personal training record.
• To perform any other reasonable tasks at request of the Management.