Facility & Administration Officer

at  Euronext

Euronext Amsterdam, oldest stock exchange in the world
The origin of Euronext can be traced to the founding of the Amsterdam Stock Exchange in the 16th century, the oldest stock exchange in the world. In 2000 Euronext was founded by the strategic merger of exchanges in Amsterdam, Paris and Brussels.
Euronext nowadays is an international, intercultural company, which provides its more than 2,200 employees in more than 20 countries worldwide with a dynamic work environment at a high-tech company. In the Netherlands a total of 200 professionals help build the future of our fast-growing company.
Heart of the Dutch financial capital market
Euronext Amsterdam is located in the lively city centre of Amsterdam at the historical exchange building at Beursplein 5. This historical building is the heart of the Dutch financial capital market. With around 35 tenant companies all active in the ecosystem of the Amsterdam stock exchange, our building functions as a trading, knowledge and network centre in Amsterdam and the Netherlands.
Job summary
The Facilities departments provide facility services for the Euronext employees and tenants in the locations Amsterdam, Hoorn and Capelle a/d IJssel. These services consist of managing the office spaces and space planning, furniture, office access & requirements, maintenance, catering, waste disposal and all further facility related aspects.
Also, the Facilities & Administration Officer will assist with general administrative support for the offices in Amsterdam, Hoorn and Capelle e/d IJssel.
The job holder will be based in Amsterdam (Beursplein 5) office and will also manage the day-to -day facility requirements and needs for the offices located in Hoorn (Ibabs) and Capelle a/d IJssel (Company Webcast), both Euronext companies.

Key Accountabilities

• Managing Facility related requirements and needs for Ibabs/Company Webcast/ Beursplein 5 offices.
• Managing and monitoring the Opex- and Capex budgets for Ibabs and Company web cast locations
• Manage and monitoring external suppliers contracts/ point of contact for the NL offices
• Booking couriers with courier company if and when needed.
• Monitoring office stationery supplies and replenishing stock if necessary for the NL locations.
• Working with Facilities Manager/Procurement/Accounts Team to ensure all PR’s are raised, product receipts created and invoices paid in timely manner.
• Manage cross charges to tenants (Amsterdam) on behalf of facilities .
• If and when needed, assisting works related to Printing, photocopying and binding.
• Supporting ad-hoc departmental support across the NL locations.

Profile & skills

• Friendly, helpful, organised and hands on
• Flexible and able to prioritise a changing to do list
• Trustworthy and reliable
• Self-motivated
• Experience working with Outlook, Word, Excel and MS Office
• Comfortable working both individually and as part of a team
• Previous administrative experience beneficial

Euronext Values

Unity

• We respect and value the people we work with
• We are unified through a common purpose
• We embrace diversity and strive for inclusion

Integrity

• We value transparency, communicate honestly and share information openly
• We act with integrity in everything we do
• We don’t hide our mistakes, and we learn from them

Agility

• We act with a sense of urgency and decisiveness
• We are adaptable, responsive and embrace change
• We take smart risks

Energy

• We are positively driven to make a difference and challenge the status quo
• We focus on and encourage personal leadership
• We motivate each other with our ambition

Accountability

• We deliver maximum value to our customers and stakeholders
• We take ownership and are accountable for the outcome
• We reward and celebrate performance

We are proud to be an equal opportunity employer. We do not discriminate against individuals on the basis of race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor. We value the unique talents of all our people, who come from diverse backgrounds with different personal experiences and points of view and we are committed to providing an environment of mutual respect.
Additional Information
This job description is only describing the main activities within a certain role and is not exhaustive. It does not prevent to add more tasks, projects

• We deliver maximum value to our customers and stakeholders
• We take ownership and are accountable for the outcome
• We reward and celebrate performanc