Facility Administrator

at  Secure Energy

About Us:
At SECURE, we lead the way in waste management and energy infrastructure, providing unmatched security and peace of mind to our clients. Our strength lies in our size, extensive network, solid reputation, industry expertise, and a relentless can-do attitude.
With an expansive infrastructure network spanning Western Canada and North Dakota, we deliver essential solutions where they are needed most. Our partnerships focus on safely recovering oil and metals, disposing of liquid and solid waste, recycling materials such as metals, water, and oil, and reclaiming contaminated land to reduce environmental footprints.
SECURE is committed to innovation, helping our customers lower costs, reduce greenhouse gas (GHG) emissions, and exceed their business, safety, and environmental goals. We go beyond expectations — mitigating risks, reducing financial obligations, and maximizing value for our clients.
Join SECURE, where we step up to make a meaningful difference in the industries we serve and the world we share.
Your Opportunity at SECURE:
As a Facility Administrator you are responsible for performing a broad range of service functions in support of efficient and effective Facility operations. The key responsibility areas for this role involve office administration, customer service, accounts receivable, accounts payable, systems, training and continuous improvement. The Administrator is an essential part of the Facility Services team and will be key in mentoring and modeling Secure’s common values and principles with clients and employees.

A Day in The Life:

• Responsible for efficient day-to-day administrative support to the operational team
• Maintains appropriate files, documents, and reports
• Meet month end deadlines and ensure accurate reporting within operations
• Maintain up to date and accessible files
• Share pertinent information and correspondence with operations team
• Ensure office supplies are adequate; equipment is maintained and office is organized
• Handle internal and external customer relations and inquiries in a prompt, accurate and professional manner
• Assist with day to day tracking of all field staff, equipment, consumables, subcontractors and all related work tickets
• Document Control throughout lifecycle of each project
• Ownership of Requisition, Purchase Order and Receiving process
• Liaising with vendors and external service providers
• Liaising with Project Cost Coordinators for timely project setup and billing
• Payroll/Time entry
• Continually improve all business process

Skills, Experience & Qualifications:

• Administration or Accounting Certificate/Diploma would be considered an asset
• Minimum 1-year experience in administrative role
• Knowledge of Microsoft Office applications such as Word, Excel, Adobe, and Access
• Good time management and organizational skills and ability to work effectively under pressure, meet demanding deadlines and multiple changing priorities
• Excellent teamwork and team building skills
• Reliable with strong work ethic
• Excellent communication, interpersonal and customer service skills

What’s in it for you:
At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and we care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a competitive compensation package that recognizes employee contributions and performance.

In addition to rewarding job opportunities, we offer:

• Competitive industry wages, and compensation programs which includes:
• Employer paid benefits: health, dental & more
• Health care spending account
• Employee wellness program
• Employee savings plans
• Career progression
• A competitive employee referral program
• Industry leading safety standards
• Community investment initiatives Our Stories

We believe our team’s strength comes from our diversity.
Every SECURE employee has a right to feel safe and welcome. We pride ourselves on being respectful workplace where all employees have equal access to opportunity and support.
We are a trusted partner. We extend those same efforts outside of the organization through our respectful engagement with our diverse base of stakeholders in the communities in which we operate.
Applicants are not assessed on the grounds of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States and we actively seek out a wide range of applicants for both field operations and office roles

Please refer the Job description for details