Facility Allocation & Events Supervisor

at  University of Alberta

Department VPFO CCR Services Admin
Salary range $59,224.40 to $80,437.45
Hours per week 40
Grade 8
Posted date January 27, 2025
Closing date February 10, 2025
Position Type Full Time - Operating Funded

MINIMUM QUALIFICATIONS

• An undergraduate degree in Recreation, Sport Management, Kinesiology, Sport Facility Management, and equivalent experience demonstrating leadership in Sport, Recreation, and Administration
• At least 5 years of experience in facility allocation, staff supervision, and client-focused service with demonstrated increasing responsibility and accountability.
• Intermediate First Aid, Level C CPR within 2 years required.
• A police Information Check is required.
• Superior communication skills are required.
• Experience in Recreation Management Software is required.

PREFERRED QUALIFICATIONS

• Intelligenz experience preferred.
• Experience with Google Applications.
• Knowledge of recreation programming, athletics, and sports competition.
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.
  Note: This opportunity will be available until midnight February 10, 2025, Edmonton, Alberta local time

• Reviews, assesses, and makes decisions regarding space allocation requests for all activities in accordance with space use priority guidelines and discount policies within spaces stewarded by Campus & Community Recreation.
• Develops, reviews, and leads recommendations of revisions of facility allocation and booking processes annually to create efficiencies, effectiveness, and consistency across CCR facilities.
• Collaborates with booking facilitators, Recreation Facility Operators regarding event/program space logistics including space requirements, activity setup, event/program logistics, facility access, load-in/load-out requirements, and “best practices” for space use.
• Leads and delivers client-focused customer service for all inquiries made to Campus and Community Recreation bookings; anticipates client needs, proactively addresses concerns, and redirects inquiries where appropriate.
• Prepares annual revenue budget for all facility rental areas.
• Utilizes Intelligenz to input facility bookings, manage space availability, and identify conflicts to support equitable facility allocation.
• Utilizes data in Intelligenz to develop accurate and informative analysis of schedules and bookings.
• Communicates with clients the facility safety operation procedures including Emergency Response plans and supports clients in developing appropriate emergency response plans for activities/events taking place within the University sport and recreation facilities.
• Develops and leads emergency management planning for events located in Van Vliet Complex.
• Trains and supervises a team of Booking and Event Facilitators to support effective and efficient facility use and to maximize revenue generation.