Facility and Event Coordinator

at  California State University

Job no: 543830
Work type: Staff
Location: East Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Athletics, Probationary, Full Time

MINIMUM QUALIFICATIONS

• A Bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.

PREFERRED SKILLS AND KNOWLEDGE

• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications.
• Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to train others in new skills and procedures and provide lead work direction.
• Ability to interact effectively with prospective and enrolled student-athletes, coaches, athletic department team members, and university administration.
• Demonstrated ability to communicate effectively with a diverse community of students, faculty, and staff is essential.
• Master’s degree with an academic background in kinesiology/physical education, sports management or a related field.
• Five (5) or more years of successful operational experience in an intercollegiate athletics setting (or comparable work environment).
• Prior staff supervision experience.
• Demonstrated experience with budget management.
• Ability to lift, carry and/or move equipment of varying sizes weighing up to 50 pounds.

Game and Event Coordination:

The Facility and Event Coordinator is the primary executor of home competitions and events. This position is responsible for pre-and-post-game/event production for all Cal State East Bay Athletics activities including but not limited to:

• Game, event, and production set up, tear down, training, and guidance of personnel for all Cal State East Bay intercollegiate athletic teams and special events.
• Work in conjunction with the Assistant Athletics Director of Facilities and Operations to:
• Provide support for planning necessary elements of support associated with home athletic competition.
• Provide support for planning of special events as assigned by the Director of Athletics or their designee.
• Oversight of student workers and guidance of support staff personnel and working with cross-functional teams to enhance the game and special event experiences.
• Weekend and evening work is required.

Facility Coordination:

• Perform facility coordination duties under the leadership of the Assistant Athletics Director for Facilities and Operations including the formulation and evaluation of recommended or implemented policies from a strategic and operational perspective.
• Serve as the primary contact for the following athletics partnerships/processes: concessions, field maintenance, portable restrooms, parking services, event staffing, and outside events.
• In collaboration with Academic Affairs, Conference Services, and other pertinent campus and community users - responsible for the department’s internal and external event calendar and coordinate approval of all facility rental requests for athletic venues.
• Work with the Facilities Development & Operations department on all of the Athletic Department’s work orders.
• Lead day-to-day operations of the equipment rooms and perform other related duties as assigned.

Equipment and Laundry Coordination:

• Perform additional coordination duties under the leadership of the Assistant Athletics Director for Facilities and Operations, including but not limited to:
• Ensure proper laundering/care for team practice/game uniforms and towels used by the department.
• Ensure proper distribution of practice and game uniforms and equipment.
• Maintain an inventory of all athletics department material/equipment in the area.
• Assemble and maintain equipment; perform minor repairs and preventative maintenance.
• Repair equipment as needed and/or refer the repair to University facilities maintenance.
• Oversee 3-6 work study students - be in charge of their schedule and make sure they have access to everything they need.
• Coordinate maintenance of all athletic facilities and ensure preparation for all athletic competitions and events.
• Participate in the evaluation, development, and coordination of policies and procedures.related to the operation of athletic facilities and event operations.
• Liaison to shipping & receiving department for all Athletic packages.

All Sports Camp Director:

• Coordinate with campus partners like Outside Rentals, FD&O, Housing, and Kinesiology to ensure camps are set and ready to go.
• Maintain the approved camp budget.
• Main contact for the camp registration website, Teamworks, where camp registrations are held.

Committees and Other Duties As Assigned:

• Serve on pertinent department and campus committees as needed.
• Complete other duties as assigned.