Faculty Affairs Specialist

at  Yale University

REQUIRED EDUCATION AND EXPERIENCE

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

REQUIRED SKILL/ABILITY 1:

Ability to maintain strict confidentiality and deal in a sensitive manner with diverse groups of people with matters requiring a high level of discretion, good judgment, and professionalism.

REQUIRED SKILL/ABILITY 2:

Ability to take initiative, anticipate actions, and use independent judgment. Ability to recognize and address urgent priorities and take steps to resolve problems independently or escalate as appropriate.

REQUIRED SKILL/ABILITY 3:

Strong organizational skills and the ability to prioritize and meet conflicting deadlines and follow schedules. Ability to adapt to unpredictable peaks in workload.

REQUIRED SKILL/ABILITY 4:

Ability to work independently and as part of a team, problem solve and resolve complex issues using good judgment, initiative, diplomacy, and excellent customer service skills.

REQUIRED SKILL/ABILITY 5:

Ability to understand and implement non-routine instructions and general policy statements/applications when required. Well-developed analytic, communications, and interpersonal skills, and ability to respond in a constructive and timely manner. Excellent computer skills.

PREFERRED EDUCATION, EXPERIENCE AND SKILLS:

Bachelors Degree. Minimum of 3 years of progressively responsible professional experience at an institute of higher education, working in faculty affairs. Experience with faculty appointments and searches. Experience with Workday and Interfolio is strongly preferred.

BACKGROUND CHECK REQUIREMENTS

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

POSTING DISCLAIMER

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.