Faculty Assistant

at  UCLA Health

Description
Take on a key role within a world-class health organization and utilize your skills and expertise to provide important administrative support to our Computational Medicine department. The Computational Medicine department, within our David Geffen School of Medicine, provides a hub for collaborations across the UCLA campus to enable scientific discovery in biomedical data sciences and then works hand-in-hand with the UCLA Health System to apply these discoveries to improve patient care.
The Executive Assistant will provide support to several faculty members with administrative responsibilities in the Department, and has a hybrid schedule (requires at least 1-day per week of on-site work; may be more depending on department needs).

In this role you will:

• Manage calendars and coordinate meetings with students, staff, faculty, and committees.
• Submit requests for scientific manuscripts and data, maintaining databases, ordering supplies, and managing communication with students, faculty, and medical professionals.
• Handle the logistics of meetings, including taking notes, arranging for remote participation, and sending follow-up communication to attendees.
• Support visitors to the Department, including booking flights and hotel rooms, requesting visas, arranging meetings and meals, escorting visitors to meetings, and processing their reimbursements.
• Work within a team to handle recruitment visits and the faculty research symposium.
• Contribute to the planning of the annual Computational Genomics Summer Institute and other events throughout the year.

• Assist the Program Director and Communications Manager with special projects, such as assisting with proposals and reports.Perform other duties as assigned by management.

• At UCLA Health, our passion for discovery and our limitless curiosity have enabled us to become a world-renowned source of medical breakthroughs. In addition to the extensive medical research and clinical education capabilities of the David Geffen School of Medicine, we’re home to four award-winning hospitals and more than 270 community clinics throughout Southern California. If you’re looking to experience greater challenge and fulfillment in your career, come to UCLA Health.
  Salary range: $29.42 - $42.14 Hourly
  Qualifications

• Manage calendars and coordinate meetings with students, staff, faculty, and committees.
• Submit requests for scientific manuscripts and data, maintaining databases, ordering supplies, and managing communication with students, faculty, and medical professionals.
• Handle the logistics of meetings, including taking notes, arranging for remote participation, and sending follow-up communication to attendees.
• Support visitors to the Department, including booking flights and hotel rooms, requesting visas, arranging meetings and meals, escorting visitors to meetings, and processing their reimbursements.
• Work within a team to handle recruitment visits and the faculty research symposium.
• Contribute to the planning of the annual Computational Genomics Summer Institute and other events throughout the year.
• Assist the Program Director and Communications Manager with special projects, such as assisting with proposals and reports.Perform other duties as assigned by management