Faculty Development Coordinator

at  Western University

ABOUT WESTERN

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the “Western Experience” - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

ABOUT US

Ivey Business School acknowledges and respects the traditional lands of the Anishinaabek, Haudenosaunee, Lunaapéewak, and Attawandaron peoples, where Western University and Ivey Business School are located. This land continues to be home to diverse Indigenous peoples, whom we recognize as contemporary stewards of the land and vital contributors of the community.
Ivey Business School (www.ivey.ca) at Western University (www.uwo.ca) is Canada’s leading provider of real-world, case-based business education. Drawing on extensive research and business experience, Ivey’s faculty provides the best classroom experience, equipping students with the knowledge, skills, and capabilities they need to confidently take on today’s leadership challenges and opportunities through Case-Method Learning. Ivey offers undergraduate and graduate degree programs, as well as Executive Education at campuses in London, Toronto, and Hong Kong.

EDUCATION & EXPERIENCE

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 2-3 years’ experience in an administrative position.

SKILLS & ABILITIES

• Strong communication skills, both written and verbal, with the confidence to work with all levels of the organization. Able to build positive relationships with a variety of stakeholders
• Demonstrated problem solving skills with proven ability to exercise sound judgment in making decisions and providing solutions.
• Possess a reputation for resourcefulness and a strong sense of accountability and initiative and the ability to exercise independent judgment, decision-making and flexibility.
• Knowledge of office procedures, best practices for assessing, developing, and implementing new processes and procedures.
• Detail oriented with an ability to function and process information with a high degree of accuracy.
• Strong computer skills to support work functions, including MS Office Suite, with an aptitude to quickly adapt to new technologies.
• Ability to understand, interpret, and effectively communicate University guidelines, policies, and practices to key stakeholders.
• Ability to maintain discretion and handle confidential information.

Faculty Collective Agreement (FCA) Administration – 70%

• Assist with optimizing and administering Faculty Collective Agreement processes, including maintaining a yearly calendar of events, preparing forms for submission to the Office of Faculty Relations, assisting with appointment management tasks, organizing elections for committees, and managing related paperwork and files.
• Facilitate solicitation and organization of feedback for Limited Term Renewals, ensuring a streamlined process.
• Assist with the organization of sabbatical application files.

Other Activities – 20%

• Assist with optimizing and maintaining faculty-related data, including implementing SharePoint-based lists and forms to streamline Faculty Development processes.
• Generate faculty data and reports as needed for various ad hoc requests, ensuring accurate and timely information delivery.
• Support with special projects, including managing nomination forms and documentation for faculty awards, retirements, resignations, etc.
• Assist with Limited Duty faculty onboarding, building out processes for Limited Duties faculty.
• Assist with workload planning and creating of workload memos for faculty.
• Handle file management tasks, including sending out completed memos, facilitating revisions, and ensuring all official records are organized and accessible.

Faculty Recruitment – 10%

• Assist in the faculty recruitment process by posting open positions, organizing applications, creating summaries, and providing submission guidelines for applicants and committee members.
• Coordinate recruitment activities, including scheduling, preparing contracts, and maintaining documentation.