Faculty Manager

at  Dublin Business School

Job Title:
Faculty Manager
Department:
IR0022 Faculty Management
Reporting to:
Head of Teaching Delivery & Content Production
Department: Faculty Management
Reporting to: Head of Teaching Delivery and Content Production
Direct Reports: Academic Faculty
Location: DBS, Central Dublin Campus
Working Hours: 37.5 hours per week. Typical working day is 8.45am – 5.15pm but flexibility will be required to occasionally include a weekend day
Purpose of this role
DBS operates a School comprising different educational disciplines across Business, Law, Marketing, Accounting and Finance, Computing, Human and Social Sciences and Arts, and a suite of professional accountancy courses and professional development diplomas.
The Faculty Manager will assist the Head of Teaching Delivery and Content Production in the management of academic staff at Dublin Business School. The Faculty Manager has direct line-management responsibility for a large number of staff, ensuring programmes are staffed correctly, staff performance is measured and reviewed, annual budgets are prepared, costs are controlled, and reporting on academic performance of staff to internal governance and quality boards.

Specific Responsibilities

• Liaison with Academic Operations on the creation of timetables;
• Staff planning of all modules and programmes across the full academic year, including summer courses, bespoke programmes and short modules;
• Development and management of staff in line with HR policies and practices, including organising and managing staff development workshops in association with the Academic Director(s)/Head of Department;
• All people management activities including planning and coordinating the recruitment, development and management of staff in line with HR policies and practices;
• Work with the Assistant Faculty Manager in the induction of new Faculty to DBS and the Department;
• Managing staffing issues and requirements arising from planned or unplanned absences, including the use of the HR staff management system (currently Workday);
• Ensuring the application and implementation by academic staff of the Quality Assurance Handbook and Compliance guidelines and policies ;
• Ensuring the implementation by academic staff of teaching and learning improvement initiatives;
• Identifying actions and following through with academic staff on feedback from stakeholders, including staff, students, employers, funders, partners and others;
• Reporting to the appropriate internal Boards on all academic staffing related matters;
• Input to the Budget of Teaching Delivery and Content Production as it relates to specific area of responsibility including agreeing, checking and recommending payments to part-time staff through a timesheet or equivalent process;
• Interfacing with the Marketing and Admissions Department to ensure full coordination of all activity between both areas.
• This includes ensuring;
• All marketing initiatives are supported by Faculty
• Faculty are prepared for new intakes, both within and outside of the traditional academic calendar
• Non-standard admission requests are processed effectively and in a timely manner by the School
• Ensuring all staff complete mandatory training;
• Drive, support and facilitate DBS’ staff engagement initiatives;
• Continually pursue opportunities to improve engagement amongst Faculty;
• Coordinating Faculty staff meetings periodically;
• Attendance at Programme team meetings, Examination Boards, Graduation, Class representative meetings and other meetings as required.

Person Specification

The post holder will possess the following essential attributes:

• Experience of leading and managing a team;
• Excellent communication skills;
• Enthusiastic and have a flexible approach to change;
• Proven expertise in a higher education environment;
• Proven ability in application of logical and analytic thinking to inform work operations and improvements;
• Proven ability to complete tasks and projects;
• A good understanding of customer service;
• Experience of working with a broad range of stakeholders, at various levels within and external to an organisation, and the ability to foster and maintain relationships;
• Sound commercial acumen.

Pay & Benefits

The salary for this role is DOE.

• Free Internal Courses;
• Discounted Fees for Family Members;
• Life Assurance & Disabilities Cover;
• Sports & Social;
• Employee Assistance Programme;
• Employee Discount Scheme;
• Paid sick leave;
• Death-In-Service Benefit.

This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.
Position Type:
Full time
Contract Type:
Regular
Pay Frequency:
Annual
Location:
Dublin, Ireland
Job Functional Area:
Faculty Management
All appointments are subject to providing proof of eligibility to work in Ireland on full time basis (upon being invited to interview). Please refer to our privacy policy here:
DBS Privacy Notice for Candidates
.
This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.
DBS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process, please contact us directly

Specific Responsibilities

• Liaison with Academic Operations on the creation of timetables;
• Staff planning of all modules and programmes across the full academic year, including summer courses, bespoke programmes and short modules;
• Development and management of staff in line with HR policies and practices, including organising and managing staff development workshops in association with the Academic Director(s)/Head of Department;
• All people management activities including planning and coordinating the recruitment, development and management of staff in line with HR policies and practices;
• Work with the Assistant Faculty Manager in the induction of new Faculty to DBS and the Department;
• Managing staffing issues and requirements arising from planned or unplanned absences, including the use of the HR staff management system (currently Workday);
• Ensuring the application and implementation by academic staff of the Quality Assurance Handbook and Compliance guidelines and policies ;
• Ensuring the implementation by academic staff of teaching and learning improvement initiatives;
• Identifying actions and following through with academic staff on feedback from stakeholders, including staff, students, employers, funders, partners and others;
• Reporting to the appropriate internal Boards on all academic staffing related matters;
• Input to the Budget of Teaching Delivery and Content Production as it relates to specific area of responsibility including agreeing, checking and recommending payments to part-time staff through a timesheet or equivalent process;
• Interfacing with the Marketing and Admissions Department to ensure full coordination of all activity between both areas.
• This includes ensuring;
• All marketing initiatives are supported by Faculty
• Faculty are prepared for new intakes, both within and outside of the traditional academic calendar
• Non-standard admission requests are processed effectively and in a timely manner by the School
• Ensuring all staff complete mandatory training;
• Drive, support and facilitate DBS’ staff engagement initiatives;
• Continually pursue opportunities to improve engagement amongst Faculty;
• Coordinating Faculty staff meetings periodically;
• Attendance at Programme team meetings, Examination Boards, Graduation, Class representative meetings and other meetings as required

The salary for this role is DOE.

• Free Internal Courses;
• Discounted Fees for Family Members;
• Life Assurance & Disabilities Cover;
• Sports & Social;
• Employee Assistance Programme;
• Employee Discount Scheme;
• Paid sick leave;
• Death-In-Service Benefit