Faculty Research Finance Admin

at  McGill University

Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
This posting is for a permanent position in the Dean’s Office, Faculty of Engineering.
Position Summary:
Provide financial and accounting services centrally, or in a Faculty/department/unit, to support the recording and reporting of the University’s financial position. Develop and implement financial, accounting, audit, investment, risk, and procurement strategies. Provide financial information and analysis, evaluate business and financial implications of investment proposals, implement and monitor financial and accounting policies and procedures, develop and implement financial controls, process and monitor financial transactions. Audit various operations of the University. Invest University’s endowment trust, pension funds or other funds. Manage insurance claims and risk practices. Ensure effective procurement strategies and provide procurement services to the University community.

Primary Responsibilities:

• Act as a primary point of contact for Researchers requiring financial / administrative assistance during the post award management of their research funding.
• Communicate University procedures as they apply to research funds to promote compliance with all applicable regulations and policies.
• Provide relevant training to local users and act as a help desk where collaboration is necessary to roll out new systems, processes, or other tools which will facilitate research administration.
• Review fund balances and expiry dates in collaboration with Research Financial Management Services (RFMS) and Office of Sponsored Research (OSR) for planning purposes and ensure continuity / renewal of funds where applicable.
• Validate expenditures for compliance with applicable Sponsor terms and conditions and University policies.
• Promote sound record retention practices to PIs to facilitate ease of access and compliance with all regulatory policies for retention of documents.
• Liaise with RFMS for assistance with resolution of fund over-expenditures, filing of financial reports to Sponsors and other relevant information related to research fund activities.
• Remind PIs of reporting deadlines to ensure smooth research activities.
• Assist with the correction of ineligible expenditures charged to research grants or other funds.
• Review and approve Expense Reimbursement Claims to ensure compliance with applicable policies
• Initiate and process a number of accounting activities such as opening funds, journal entries, payment requests, supplier invoices, cheque deposits, etc.
• Monitor and update other funds as required (e.g. Endowment and other non restricted)
• Approve and initiate Workday Costing Allocation processes, initiate future and past payroll adjustments.
• Participate in Special Projects

Other Qualifying Skills and/or Abilities:
Seeking a diligent individual with strong attention to detail to work in the Finance department in the Dean’s Office, Faculty of Engineering.
Experience required in: fund management and assisting PIs with their research funds; financial research administration and granting agency rules (i.e. Tri-Agency, FRQ and others); and understanding and applying University policies and financial procedures. Experience initiating financial transactions, including McGill Market Place (MMP) and accounts receivable invoicing. Proven ability to prioritize and meet specific deadlines. Ability to work autonomously and as part of a team. Ability to interact effectively with all levels of staff including academic, administrative, students, and external stakeholders. Proven skills in investigation, follow-up, and problem solving. Ability to train staff. Demonstrated ability to work in a PC environment, using advanced spreadsheet skills, databases, Minerva, Banner (FIS), Crystal Reports and Workday. Knowledge of French and English - McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
Minimum Education and Experience:
DEC III Related Experience /
Hourly Salary:
(MUNACA Level G) $31.19 - $38.65
Hours per Week:
33.75 (Full time)
Supervisor:
Associate Director Finance
Position End Date (If applicable):
Deadline to Apply:
2024-08-16
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca

• Act as a primary point of contact for Researchers requiring financial / administrative assistance during the post award management of their research funding.
• Communicate University procedures as they apply to research funds to promote compliance with all applicable regulations and policies.
• Provide relevant training to local users and act as a help desk where collaboration is necessary to roll out new systems, processes, or other tools which will facilitate research administration.
• Review fund balances and expiry dates in collaboration with Research Financial Management Services (RFMS) and Office of Sponsored Research (OSR) for planning purposes and ensure continuity / renewal of funds where applicable.
• Validate expenditures for compliance with applicable Sponsor terms and conditions and University policies.
• Promote sound record retention practices to PIs to facilitate ease of access and compliance with all regulatory policies for retention of documents.
• Liaise with RFMS for assistance with resolution of fund over-expenditures, filing of financial reports to Sponsors and other relevant information related to research fund activities.
• Remind PIs of reporting deadlines to ensure smooth research activities.
• Assist with the correction of ineligible expenditures charged to research grants or other funds.
• Review and approve Expense Reimbursement Claims to ensure compliance with applicable policies
• Initiate and process a number of accounting activities such as opening funds, journal entries, payment requests, supplier invoices, cheque deposits, etc.
• Monitor and update other funds as required (e.g. Endowment and other non restricted)
• Approve and initiate Workday Costing Allocation processes, initiate future and past payroll adjustments.
• Participate in Special Project