Faith Formation Administrative Assistant

at  Saint William Catholic Church

MINISTERIAL CHARACTER

As beloved sons and daughters of God, we, the parish of Saint William, are called to proclaim, by word and deed, the Gospel of Jesus Christ, crucified and risen. By the guidance of the Holy Spirit and the grace of the Sacraments, we endeavor to lead all souls to heaven by fostering spiritual healing and equipping all people for the work of ministry.
We are a vibrant, growing parish seeking a full-time Faith Formation Administrative Assistant who is a strong servant leader with the ability to work creatively in a fast-paced environment. The Administrative Assistant will use this position to strengthen and uphold the Pastor’s vision and become an effective member of the Saint William staff.

JOB SUMMARY:

As a key assistant in supporting the Faith Formation Department in all areas of the ministry.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to provide excellent customer service and work effectively with staff, clergy, religious, and laity.
• Prompt and transparent communication with faith formation coordinators and the Director of Evangelization regarding responsibilities/workload, schedule, and progress on assigned tasks.
• Skilled in operating Microsoft Office software (excel, word, PowerPoint, Teams, Outlook)
• Ability to learn other software (Ministry Platform, Canva, etc.)
• Ability to proficiently communicate in English and Spanish (conversing).
• Ability to organize, prioritize, and utilize effective time management techniques.
• Ability to maintain confidentiality at all times.
• Ability to carry out multiple tasks and meet deadlines.
• Ability to follow instructions furnished in verbal or written format.
• Ability to lift 30 pounds.

• Support and uphold the Gospel values by modeling the teachings of the Catholic Church and the mission of Saint William in both your ministerial/professional and personal life.
• Support the day-to-day operations of the Faith Formation Department.
• Attend and prepare all the tasks needed to support the following: faith formation registration, catechist formation day, religious ceremonies like the Easter Vigil or O.C.I.A. rites, retreats, training sessions, R.E. classes in both Spanish and English, Vacation Bible School (VBS) and any other activity as directed.
• Streamline communications: Answering, screening, and responding to calls and messages; filing, reviewing, and processing mail/e-mail; drafting and preparing correspondence
• Record Sacramental information in the sacramental books and database, as well as to ensure that all sacramental records for the department are accurate and up to date.
• Compose and translate letters in English and Spanish
• Enter information in the parish database
• Create forms needed for the Faith Formation Department
• Other administrative and clerical tasks assigned, including but not limited to coordination and calendaring of events; creating and printing event programs and nametags; printing sacramental certificates and parish notifications.
• Support basic accounting tasks as assigned (payments, posting, statements, etc.)
• All other duties, as assigned
• Pray for 30 minutes a day.