FDOT CEI Administrative Assistant

at  HNTB Corporation

WHAT WE’RE LOOKING FOR

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails, while under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.
High school graduate or equivalent plus two (2) years of secretarial and/or clerical experience. Ability to type at a rate of 35 correct words per minute. Experienced in the use of standard word processing software. Should exercise independent initiative to help relieve the supervisor of clerical detail. Work under general supervision of the Senior Project Engineer and staff.

• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
• Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Performs other duties as assigned.