Field Administrator, Senior

at  Pembina Pipeline Corporation

Work Arrangement: At Office / Facility
Department: Field Administration Area
Pembina Pipeline Corporation is a dynamic energy transportation and midstream provider, serving customers for more than 65 years. Chances are, we do more than you think. We own pipelines that transport hydrocarbon liquids and natural gas products produced primarily in Western Canada. We also own gathering and processing facilities and an oil and natural gas liquids infrastructure and logistics business. Our operations along the hydrocarbon value chain allow us to offer a full state of midstream and marketing services to our customers in the energy industry.
We are an organization that cares not only about results, but how those results are achieved. Our organization is grounded in the values of Safe, Trustworthy, Respectful, Collaborative and Entrepreneurial. Cultivating a positive employee experience and promoting a diverse and inclusive environment where our employees feel engaged, recognized and empowered is foundational to our ambition of being an employer of choice. Learn more about our values and strategy.
We value the safety of our communities, customers, contractors and employees, and believe that all incidents are preventable. Compliance with all policies, procedures and regulations is a requirement, and our Life Saving Rules are basic rules that everyone should know and live by. Working for Pembina means working safely.

OVERVIEW:

Pembina Pipeline Corporation is currently seeking a Senior Administration, Field Office for our office in Whitecourt. This position will support both the Conventional Pipelines business unit (CBU) and Gas Services business (GBU) unit, and report to the Administration Supervisor, CBU Operations.
We are looking for a pleasant individual with a teamwork attitude, who has strong organizational skills and the ability to pay close attention to detail. This individual must be flexible and adaptable to change, as they will be expected to cross train on a variety of tasks in order to provide relief coverage.

QUALIFICATIONS:

• A minimum of Grade 12, High School Diploma with 2-5 years office experience preferably in the oil and gas industry;
• Post-Secondary Business Administration is an asset;
• Excellent communication and interpersonal skills;
• Ability to work with minimal supervision;
• Ability to lead/mentor a team;
• SAP experience would be an asset; and
• Computer literate with specific knowledge of MS Office, Word, Excel and SharePoint.
  The successful candidate must be legally able to work in the country of the position. Final candidate will be required to undergo Pre-Employment Background Checks including a Criminal Record Check.
  This position is scheduled to be posted until end of day: 02/14/2025. In rare circumstances, a position may be posted for less time if there has been significant interest in the role.
  Our expectations are high, and our rewards reflect this: We treat our people well - whether it’s through our total rewards package, community engagement or volunteer opportunities, all in an environment that is equitable, safe, respectful, inclusive and accessible.
  We recognize that diverse perspectives and experiences fuel innovation and enrich our workplace culture. We firmly believe that every individual’s unique background, identity and contributions contribute to our collective success. We encourage applications from individuals of all backgrounds and experiences. If you’re contacted to set up an interview and you require accessibility accommodations, please let your Talent Acquisition Advisor know at that time.
  We are a proud recipient of Canada’s Top 100 Employers (2018-2022), Alberta’s Top Employers (2014-2025) and an Employer Partner of the Canadian Centre for Diversity and Inclusion. We are also a strong supporter of Skills Canada.
  No agency calls please

• Prepare and submit employee and/or contractor information for site access on shared sites;
• Complete goods and service receipts in SAP;
• Creation and editing of reports and documents utilizing SAP and BPC Reporting;
• Validate invoices against contractual terms and ensure supporting documents are attached;
• Route invoices for proper approval and payment;
• Monitor the delivery of services to aid in tracking and forecasting expenditures;
• Organize and submit monthly financial accruals for the Business Units being supported;
• Complete monthly forecasting updates utilizing BPC;
• Adhering to important monthly financial deadlines;
• Assist with corporate credit card reconciliation;
• Provisioning: Onboarding new employees;
• Facility/Building Services support and Physical Access Controller: Work with the local property management team to provide access for contractors, request access cards and troubleshoot errors, issue and track field site keys and lockers keys;
• Assist with the Corporate Community Investment (i.e., Charity Campaigns, Breakfast programs, Days of Caring, etc.);
• Providing backup administrative support for the Administration Supervisor vacation/sick relief as needed; and
• Other duties as requested.