Finance Administrator

at  Claires

Claire’s are hiring a Finance Administrator to join our European Banking and Accounts Payable team. The Finance Administrator is responsible for providing an efficient and timely support to the team, external suppliers and internal customers alongside the Head of Treasury.
We can offer this role on a hybrid basis working 2 days a week from our European HQ in Erdington, Birmingham.
This is an entry level role that would suit someone keen to pursue a career in Finance. It could also suit someone with additional European language skills as the role sits within our European HQ an involves interaction with European colleagues and suppliers.
What does the role involve?

Account Payable responsibilities

• Open and sort the daily post, distribute if required, and action as necessary
• Scan new invoices received on a daily basis; ensure these are scanned into the correct folder
• Distribute scanned post to Accounts Payable Team
• Any photocopying required within the Accounts Payable Department.

Banking responsibilities

• Download all statements using the bank electronic software and upload data into T-RECs (Reconciliation software) on a daily basis
• Maintain supplier’s details in Oracle, ringing all suppliers to complete all security checks required
• Upload payment files and make inland and overseas manual payments using the bank electronic software, sending payments for approval. Confirming all payments have been fully approved on a timely manner
• Manage the banking email inbox, and Huddle inbox, deal with queries and distribute with the banking team when necessary
• Load journal files into Oracle on a weekly basis
• Prepare company credit card expenses journals
• Banking cheques for different countries as and when required, prepare relevant journals
• Transfer funds as required between bank accounts
• Deal with credit card chargeback letters
• Reconcile store floats to General Ledger at month end
• Assist with document preparation for bank mandates updates
• Liaise with banks when required
• Arrange meetings as and when required in the team

What are we looking for?

• To be considered for the role we are keen to hear from applicants with the following skills and experience:
• A to C grade GCSEs Mathematics and English (or equivalent)
• Started studying for AAT / CIMA or willing to study towards a relevant professional qualification
• Strong numerical skills
• Good Excel and general Microsoft Office skills
• Good Communication skills
• German or another European language would be highly desirable

Claire’s is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all underrepresented groups, including those with disabilities. We will accommodate applicants’ needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require

Account Payable responsibilities

• Open and sort the daily post, distribute if required, and action as necessary
• Scan new invoices received on a daily basis; ensure these are scanned into the correct folder
• Distribute scanned post to Accounts Payable Team
• Any photocopying required within the Accounts Payable Department

Banking responsibilities

• Download all statements using the bank electronic software and upload data into T-RECs (Reconciliation software) on a daily basis
• Maintain supplier’s details in Oracle, ringing all suppliers to complete all security checks required
• Upload payment files and make inland and overseas manual payments using the bank electronic software, sending payments for approval. Confirming all payments have been fully approved on a timely manner
• Manage the banking email inbox, and Huddle inbox, deal with queries and distribute with the banking team when necessary
• Load journal files into Oracle on a weekly basis
• Prepare company credit card expenses journals
• Banking cheques for different countries as and when required, prepare relevant journals
• Transfer funds as required between bank accounts
• Deal with credit card chargeback letters
• Reconcile store floats to General Ledger at month end
• Assist with document preparation for bank mandates updates
• Liaise with banks when required
• Arrange meetings as and when required in the tea