Finance Administrator

at  Talk360

We are seeking a detail-oriented and organized Financial Administrator to join our finance team. The successful candidate will be responsible for handling a variety of financial tasks including invoicing, accounts receivable processes, and general financial administration duties. This is a junior role suitable for individuals with a keen interest in finance and administration, who are looking to grow their career in a dynamic and supportive environment.

WHO ARE WE?

Talk360 is an ambitious and fast-growing global purpose-driven Fintech start-up, focusing on overcoming challenges for people in Africa and other emerging markets. Over half the world’s population either has no internet access or experiences an unreliable internet connection and are not able to purchase digital services easily. Talk360 solves this by offering an app allowing affordable & reliable calling to any online or offline number in the world. We also have over 60+ payment methods, specifically targeting underserviced communities in Africa.
Above anything else, we are extremely passionate about going the extra mile for our users. Our Talk360 team is spread across the world, with offices and people in The Netherlands, South Africa, Nigeria, India, and more to come.

What will you do?

• Debtors
• Loading new partners on the accounting system
• Checking clients’ details conform with SARS requirements.
• Issuing invoices & credit notes on a daily/weekly/monthly basis as required
• Reconciling debtors
• Follow-up communication with clients & debt collection.
• Reporting on the status of accounts receivables on a monthly basis
• Creditors
• Approving new suppliers in the PO system
• Requesting all outstanding documentation
• Issuing Purchase Orders where applicable
• Checking invoices received match purchase orders
• Checking invoices received conform with VAT requirements
• Checking if documents have the relative authorisation in accordance with approval framework.
• Capturing invoices & credit notes
• Reconciling per supplier statement and Creditors Ledger; resolving account discrepancies.
• Obtaining relevant bank details from new suppliers
• Sending proof of payment and remittance advice to suppliers
• Making payments to suppliers within the approval framework
• Payroll
• Ensuring all payroll updates / changes are communicated to outsourced accountants on time.
• Prepare payroll import into FNB based off salary reports
• Verification of Pension fund bill statement with Simple Pay
• Verification of Medical aid bill statement with Simple Pay
• Financial
• Administration & reconciliation of petty cash
• Scrutinising expense claims and comparison to budgeted allowances
• Maintaining Asset Register
• Reconciling bank in Xero and matching to bank statements
• Reconciling balance sheet accounts at month end to verify their accuracy
• Preparation & presentation of weekly financial reports
• Working closely with the outsourced accountants to correct Forecasting is done
• Working closely with outsourced accountants and ensuring that PAYE EMP201, EMP501, provisional tax, annual returns, dividends tax etc. are filed with SARS on time
• Banking
• Load payouts on the Standard Bank - Bulk system
• Payouts queries on the Standard Bank - Bulk system
• Load payment requests from other departments
• Garnishee Payment on the Standard Bank account
• Administration
• Doing office admin work (printing out docs for everyone, completing company forms, filing, medical aid assistance and enquiries to the financial advisor etc)
• Sending out information to the other departments regarding company docs
• Facilitate new employees perks with the financial advisor for medical aid and Retirement fund
• Send out payslips for new employees
• Receive a list of needs that employees need (stationery list, office supplies, equipment etc)
• Providing info to the HR department when needed about SA employees
• Prepare any documentation requested by the CEO

Who are you?

• Educational Background: Diploma in Finance, Accounting, Business Administration, or related field
• Experience: Previous experience in a financial or administrative role is preferred but not required
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, Word); familiarity with Xero Accounting is a plus
• Interpersonal Skills: Strong communication and organizational skills; ability to work independently and as part of a team
• Attention to Detail: High level of accuracy and attention to detail in handling financial data

What’s in it for you?

• A responsible and challenging job in an international working environment with many growth- and learning opportunities
• A competitive salary that can increase proportionately to your growth and that of Talk360
• Partially remote working in our office in Fourways, Johannesburg (min. 3 day per week at the office)
• Laptop, phone credits, medical aid contribution, and pension contribution.
• Of course, we also love to socialize, and we go on a few fantastic trips every year as well

A Life and Development Skills budget for your personal development
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Does this sound like what you are looking for and would you like to be part of our journey? Then make sure to get in touch today because we cannot wait to meet you!

• Debtors
• Loading new partners on the accounting system
• Checking clients’ details conform with SARS requirements.
• Issuing invoices & credit notes on a daily/weekly/monthly basis as required
• Reconciling debtors
• Follow-up communication with clients & debt collection.
• Reporting on the status of accounts receivables on a monthly basis
• Creditors
• Approving new suppliers in the PO system
• Requesting all outstanding documentation
• Issuing Purchase Orders where applicable
• Checking invoices received match purchase orders
• Checking invoices received conform with VAT requirements
• Checking if documents have the relative authorisation in accordance with approval framework.
• Capturing invoices & credit notes
• Reconciling per supplier statement and Creditors Ledger; resolving account discrepancies.
• Obtaining relevant bank details from new suppliers
• Sending proof of payment and remittance advice to suppliers
• Making payments to suppliers within the approval framework
• Payroll
• Ensuring all payroll updates / changes are communicated to outsourced accountants on time.
• Prepare payroll import into FNB based off salary reports
• Verification of Pension fund bill statement with Simple Pay
• Verification of Medical aid bill statement with Simple Pay
• Financial
• Administration & reconciliation of petty cash
• Scrutinising expense claims and comparison to budgeted allowances
• Maintaining Asset Register
• Reconciling bank in Xero and matching to bank statements
• Reconciling balance sheet accounts at month end to verify their accuracy
• Preparation & presentation of weekly financial reports
• Working closely with the outsourced accountants to correct Forecasting is done
• Working closely with outsourced accountants and ensuring that PAYE EMP201, EMP501, provisional tax, annual returns, dividends tax etc. are filed with SARS on time
• Banking
• Load payouts on the Standard Bank - Bulk system
• Payouts queries on the Standard Bank - Bulk system
• Load payment requests from other departments
• Garnishee Payment on the Standard Bank account
• Administration
• Doing office admin work (printing out docs for everyone, completing company forms, filing, medical aid assistance and enquiries to the financial advisor etc)
• Sending out information to the other departments regarding company docs
• Facilitate new employees perks with the financial advisor for medical aid and Retirement fund
• Send out payslips for new employees
• Receive a list of needs that employees need (stationery list, office supplies, equipment etc)
• Providing info to the HR department when needed about SA employees
• Prepare any documentation requested by the CE