Finance Administrator

at  The Money and Pensions Service

YOU WILL NEED TO DEMONSTRATE THE FOLLOWING SKILLS AND EXPERIENCE;

• Understanding of handling employee expenses and financial management and accounting principles.
• IT literate with experience and knowledge of finance systems and Microsoft Excel.
• Ability to work to tight deadlines with great attention to detail.
• Good verbal and written communication skills.
• Intermediate level Excel skills, including pivot tables, VLOOKUP, and SUMIFS functions.
• Experience using different financial and payroll systems.
• Experience working in a Finance or Systems Administration role.

Benefits

• Generous Annual Leave – 30 days plus Bank Holidays
• Pension scheme – contributions matched 2 to 1 (up to 10% of your salary)
• Interest-free loan to help you buy season tickets for buses and trains
• Cycle to work Scheme
• Subsidised eye test & flu jabs
• Life assurance scheme
• Give as you earn scheme
• Employee assistance programme (EAP)
• PAM Assist and PAM Life scheme (Wellbeing)
• Enhanced family and sick pay
• Paid volunteering (2 days a year)
• Recognition Scheme
• Discounts portal to numerous retailers

At MaPS, we take pride in our flexible approach to work. Most of our roles can operate on a hybrid basis with a minimum of 2 days in the office per week. Hybrid working is a voluntary, noncontractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business needs, but personal and other relevant circumstances will also be considered. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.
Things you need to know

SELECTION PROCESS DETAILS

The Money and Pensions Service is based in Bedford and as a key employer in the town we work hard to ensure that we are an active part of the community. This is a great opportunity for you to join us in Bedford and to be an integral part of the Money and Pensions Service team.
We are already forging great relationships with Bedford Borough Council and other local organisations to ensure that we are an active part of the community and fully integrated to play our part in the Government’s “levelling-up” strategy. This is a wonderful opportunity for you to be one of the first colleagues to join us in Bedford and to be an integral part of helping us establish ourselves in the town.

At the heart of the Money and Pensions Service are our values – caring, connecting and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We’re not only looking for the best people in and around Bedford to come and work for us, but we need people who align themselves to our values: -

• CaringWe care about our colleagues and people whose lives we are here to transform.
• ConnectingWe will transform lives through our ability to make positive connections.
• TransformingWe are committed to transforming lives and make a positive societal impact.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

AS A FINANCE ADMINISTRATOR YOU WILL BE RESPONSIBLE FOR THE FOLLOWING;

• Administer finance systems, including setting up new users, updating leavers, and modifying approval routes.
• Set up new nominal codes and mark unused nominals to inactive after obtaining full approval.
• Close old purchase orders and update directorates and departments within the systems.
• Address errors/issues within the finance systems and handle employee expense queries.
• Analyse expense reports and extract reports from various systems, ensuring data accuracy and addressing discrepancies.
• Perform reconciliations between finance and non-finance systems where interfaces are not established.
• Provide training support to finance and non-finance staff to effectively utilise finance systems and other technology tools.
• Undertake additional tasks as required within the Finance Department.