Finance and Grants Administration Officer

at  University of Toronto

Date Posted: 09/19/2024
Req ID: 39802
Faculty/Division: Dalla Lana School of Public Health
Department: Dalla Lana School of Public Health
Campus: St. George (Downtown Toronto)
Position Number: 00051551

ABOUT US:

The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School, which played a critical role in the COVID-19 pandemic response, went through a dramatic renaissance after the 2003 SARS crisis and it is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world. With $76 million in research funding per year, including more than $31.5 million held at DLSPH, the School contributes to improving population health and health policy and health systems through discoveries and innovation in data science and AI, maternal, child and reproductive health, climate change [response], implementation and improvement sciences, preventable disease through vaccines and prevention through [and] wellness such as with diabetes, comparative health policy, sustainable and equitable health systems, global and Indigenous health, among many other areas.

ESSENTIAL QUALIFICATIONS:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum four (4) years of relevant finance and grants administration experience in a research setting or equivalent environment. Previous experience in a University environment is also highly desirable.
• Demonstrated experience processing financial transactions and preparing financial reconciliations in a research environment.
• Experience identifying and resolving individual data anomalies and discrepancies
• Demonstrated experience interpreting and applying sponsor and/or university financial and research guidelines and procedures
• Experience applying the generally accepted accounting principles to all financial tasks
• Experience liaising and building relationships with internal and external stakeholders
• Advanced proficiency with MS Office Suite, particularly with Excel
• Proficiency with SAP systems, including Financial Information System (FIS), Human Resources Information System (HRIS), and Research Information System (RIS), or similar systems
• Excellent communication (written and verbal) and interpersonal skills
• Strong organizational skills and an ability to work in a high volume environment that requires multi-tasking on varied duties and the ability to prioritize effectively and work under pressure
• Ability to professionally communicate complex financial procedures
• Accuracy and attention to detail are crucial pressures
• Demonstrated initiative, resourcefulness, and self-motivation
• Ability to exercise good judgment and tact in dealing with faculty members, students and Staff

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position

YOUR RESPONSIBILITIES WILL INCLUDE:

• Analyzing actual expenditures in comparison to research budgets and preparing reports for financial planning and funding terms compliance, probing for information to establish needs
• Interpreting and applying University and sponsor policies to independently determine research compliance
• Monitoring, recording, reconciling and/or reporting on funding accounts for research agreements
• Forecasting and planning financial activities incorporating budgets with multiple sources of revenue and/or recoveries
• Preparing and/or processing journal entries, purchase orders, recording deposits on a regular basis and processing accounts payable/receivable
• Recording detailed transactions for many accounts including payroll along with reconciling accounts
• Forecasting and planning financial activities incorporating research budgets with multiple sources of revenue and/or recoveries; Preparing budget variance reports and producing complex statistical and or financial reports
• Verifying that HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Approachable
• Articulate
• Meticulous
• Organized
• Proactive
• Self-confident
  Closing Date: 10/03/2024, 11:59PM ET
  Employee Group: USW
  Appointment Type: Budget - Continuing
  Schedule: Full-Time