Finance and HR Administrator

at  James Place Charity

ABOUT JAMES’ PLACE

James’ Place Charity was set up by Clare Milford Haven and Nick Wentworth-Stanley in 2008 after their twenty-one-year-old son, James, died by suicide ten days after a minor operation. James had no history of mental illness or depression and had sought urgent help for anxiety and suicidal thoughts, but didn’t find it. James’ Place makes the experience of finding help as easy as possible. The charity offers men who are experiencing a suicidal crisis a brief, intensive, therapeutic intervention in a safe, peaceful environment. Men who walk through the door at James’ Place will feel valued and respected.
We currently have 3 centres, Liverpool being the first which was opened in 2018, London which opened in Spring 2022 and Newcastle which opened in Autumn 2023. We are intending to open our 4th centre in Birmingham later this year.

FINANCE

Processing all charity payments (except for payroll)
Electronic filing of supplier invoices
Uploading supplier payments to the bank
Some transactional processing within the accounting software (Quickbooks)
Managing the finance inbox, responding to suppliers in a timely manner and forwarding non-finance emails to relevant teams as necessary
Assisting accountant in month end procedure – processing credit card statements & bank transactions
Daily reporting of donations received into the bank to the fundraising team
Assisting with collation of documentation required to support annual charity audit
Ad hoc reporting and financial admin duties
HR
Managing HR inbox, responding to job applicants in a timely manner and collating and reviewing CV’s and cover letters in readiness for shortlisting
Preparation of letters, contracts, job offers and policies on advice from HR Lead.
Maintaining our HR and online training portal to ensure correctness of details for all employees.
Assisting departments in recruitment and onboarding, job descriptions, DBS’s, induction plans.
Filing employee documentation in SharePoint in an organised manner.

Due to the expansion of the charity, this new role presents an exciting opportunity to join a growing and fast-moving organisation and make an important contribution to the operational success of the charity. The successful candidate will be expected and supported to work autonomously, working approximately 3 days on finance and 2 days supporting the HR function of the Charity. Depending on the workload within each department this may need to be flexed on some occasions.
Specific responsibilities will include: