Finance and Office Coordinator

at  Hewett Recruitment

FINANCE & OFFICE COORDINATOR

Are you a proactive, detail-focused individual who thrives in a busy environment?
We are looking for a Bookkeeper & General Administrator to support the team in maintaining smooth and efficient operations within the business. This is a key role that combines bookkeeping tasks with general administration, providing essential support to ensure everything runs on track.

ABOUT YOU:

Experience of Sage 50 (ideally cloud) is essential
A minimum of 3 years in a busy finance/ bookkeeping position ideally with e-commerce experience
You are a dependable and self-motivated individual with strong organisational skills and a keen eye for detail.
You have a solid understanding of general office administration, bookkeeping processes, and are comfortable using tools like Sage50, email platforms, and spreadsheets. A proactive attitude and excellent communication skills are essential for this role.
If you’re looking for a diverse and challenging role within a supportive team, we’d love to hear from you

FINANCIAL & BOOKKEEPING DUTIES:

• Posting sales and purchase invoices and credit notes
• Card payments
• Bank reconciliation
• Petty cash
• Producing monthly P&L and budget management accounts
• Credit control - chasing overdue accounts
• Handle tasks such as scanning and emailing sales invoices, updating charge sheets, and producing manual service charge invoices.

OFFICE ADMIN DUTIES INCLUDE:

• Keep the Reception whiteboard updated with client details, take messages, distribute post, and assist with conference room bookings, ensuring refreshments are provided
• Manage email inboxes, printing off invoices and important messages for attention, ensuring timely action is taken.
• Arrange and keep track of vehicle services, MOTs, and certifications. You’ll also ensure all meter readings (electricity and water) are submitted monthly
• Conduct regular stock takes for stationery
• Prepare office and workshop brochures, assist with the onboarding process for new clients, and maintain accurate records for various client-related documents.
• Perform various administrative duties such as compiling monthly timesheets, taking care of photocopying, and submitting regular reports on office usage. Additionally, you’ll handle purchase orders, ensuring accurate scanning and emailing to suppliers.