Finance and Prospect Research Coordinator- PEC Foundation

at  Quinte Health

COMPANY BIO

Prince Edward County Memorial Hospital (PECMH) is located in extraordinary Prince Edward County, which is surrounded by 800km of shoreline and is home to world-renowned Sandbanks Provincial Park. Prince Edward County, known to locals as ‘The County’, is bustling with artists, entrepreneurs, farmers, winemakers, chefs, and nature lovers. Whether you enjoy a day at the beach, cycling along farm-lined roads, enjoying a glass of wine and a wood-fired pizza, bird watching, camping, or simply strolling to shops and restaurants, ‘The County’ provides the perfect backdrop for a relaxed lifestyle, close to the amenities of a larger city in Belleville.
PECMH, which sees more than 40,000 patients each year, is being rebuilt as a leading edge facility, equipped to meet today’s standards of exceptional care. The new hospital is anticipated to open in 2027 and will continue to offer a range of services including 24/7 emergency care, various outpatient clinics, diagnostic imaging (with CT being added in the new hospital), endoscopy, dialysis and palliative care. The hospital works closely with Prince Edward County Family Health Team, the other Quinte Health hospitals, and regional health centres, to serve the community together.
When you work at Prince Edward County Memorial Hospital, you are part of a family of health care providers who know each other’s names, celebrate milestones together, and work collaboratively to provide incredible patient care to residents and tourists alike.

POSITION SUMMARY

The Finance and Prospect Research Coordinator plays an essential role in advancing
the mission of PECMHF to raise money to advance healthcare for the people of Prince Edward County and the patients of the hospital. A valuable member of our team, reporting to the Foundation’s Executive Director (ED), you will make a difference by supporting the Foundation’s financial activities and assisting with prospect identification.
Cover letter and resumes are accepted in person at the PECM Hospital Foundation office in the Prince Edward County Memorial Hospital, 403 Main St. E., Picton, ON, K0K 2T0, or e-mailed to Shannon Coull, executive director at scoull@quintehealth.ca. Deadline for applications: 4:00 p.m., Friday, November 22, 2024. Please indicate this position in the subject line.

60% Finance

• Maintain budget.
• Manage day-to-day accounting and finance requirements.
• Month-end reconciliations.
• Track and maintain funding commitments and revenue received for different fundraising

programs (i.e. equipment, dialysis, physician recruitment and retention (PRR), bursary).

• Manage the process of compiling documents required as part of the year-end audit.
• Manage accounts payable disbursements and track bank account balances.
• Maintain filing systems for bank statements, investment reports and disbursements for each

bank account.

• Run queries to perform analysis and generate financial reports from the database.
• Prepare and maintain monthly internal financial statements and required bookkeeping.
• Prepare bank deposits.
• Process donations, manage and process recurring donations and issue charitable tax receipts.
• Ensure accurate allocation of donations to funds, focusing on data hygiene ensuring no

duplication of records or double counting of gifts.

• Develop and implement proper coding in CRM (Donor Perfect) to enable analysis to provide

information for decision-making and organizational success.

• Support the Finance Committee, through the ED and Treasurer, with Finance Committee meeting materials, minutes and meeting package content.
• Compile financials needed for external and internal communications (i.e. annual report, event

remarks, donor stewardship reports).

• Support events with items related to finance.

40% Prospect Research

• Produce insightful, high-quality research on current and prospective donors using financial,

biographical, corporate, and philanthropic information from a wide variety of trusted sources

and in line with the Personal Information Protection and Electronic Documents Act (PIPEDA).

• Proactively identify new annual and campaign major gift leads and prospects through electronic alerts, analysis, screening information, data mining techniques, push technology, demographic searches, etc.
• Prepare prospect profiles and generate reports through the collection and entry of data using

Donor Perfect, and other software like CharityCan, MS Word and MS Excel.