Finance Assistant – Accounts Payable (Maternity Leave Contract)

at  Proveo

Proveo LP (formerly Impact Safety Solutions and SmogBuster) has set about to transform this industry via technology and offer a new consolidated service offering, Confined Space Management. With the largest North American fleet of Remote Confined Space Monitoring (RCSM) and industrial ventilation, we can replace conventional safety personnel required near the workface and monitor the space remotely, in a safer and more effective manner.
Our company prides itself on employing trustworthy, honest, and adaptable people who are committed to our vision of putting RCSM on every confined space in Canada.

The Finance Assistant - Accounts Payable, reporting to the Director of Finance, plays a key role in supporting the company’s financial processes by managing the flow of vendor estimates, invoices, and payments. This position also involves organizing travel arrangements for field personnel, filing financial documents both digitally and in hard copy, and assisting the Finance department during busy periods, including tasks related to payroll, accounts receivable, and data entry. Additionally, the Finance Assistant provides administrative support during budget preparation and handles other related tasks as required.

• Process invoices, verify and reconcile vendor statements, manage payment runs, resolve discrepancies, and ensure timely payments to vendors.
• Manage the approval process for purchase orders and invoices within the approval software
• Perform month-end close activities, including preparing journal entries, bank reconciliations and supporting financial statement preparation
• Set up fixed assets, record their disposal and maintain a depreciation schedule
• Accurately preparing, filing, and remitting all union payments, ensuring timely submissions and compliance with deadlines
• Prepare monthly GST reports and filing them on time
• Provide administrative support to ensure efficient operation of the company’s financial process.
• File forms and documents in both hard copy and digital archives.
• Support the Finance department during busy seasons (may involve Payroll, AR, data entry).
• Other administrative support as required.

Qualifications

• Work experience as an AR or AP Clerk, Finance Assistant, Bookkeeper, or similar role.
• 2-3 years of experience in accounting or a similar role
• Diploma in accounting or business considered an asset
• Strong organizational and time-management skills.
• Knowledge of accounting and standard bookkeeping procedures is an asset.
• Strong Microsoft Excel skills (creating spreadsheets and using financial functions).
• Familiarity with accounting software (e.g., QuickBooks, Sage, SAP Business One).
• Attention to detail, with an ability to spot numerical errors.

Proveo LP is committed to the principles of diversity, equity and inclusion and will recognize and address barriers to and in employment. Our organization welcomes applications from members of the BIPOC (Black, Indigenous, and People of Colour) community, women, people with disabilities, the LGBTQ+ community, and those of diverse identities. Accommodation is available on request for candidates taking part in the selection process as well as part of employment with Proveo LP.
Job Types: Full-time, Permanent
Pay: $55,000.00-$60,000.00 per year

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Edmonton, AB T6B 2L8: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting: 2 years (preferred)

Work Location: In perso

• Process invoices, verify and reconcile vendor statements, manage payment runs, resolve discrepancies, and ensure timely payments to vendors.
• Manage the approval process for purchase orders and invoices within the approval software
• Perform month-end close activities, including preparing journal entries, bank reconciliations and supporting financial statement preparation
• Set up fixed assets, record their disposal and maintain a depreciation schedule
• Accurately preparing, filing, and remitting all union payments, ensuring timely submissions and compliance with deadlines
• Prepare monthly GST reports and filing them on time
• Provide administrative support to ensure efficient operation of the company’s financial process.
• File forms and documents in both hard copy and digital archives.
• Support the Finance department during busy seasons (may involve Payroll, AR, data entry).
• Other administrative support as required