Finance Assistant - Accounts Payable

at  Scottish Prison Service

The post holder will be responsible for maintaining the Accounts Payable module, providing support to establishments as required and completion of month end reconciliations.
There will also be responsibility for assisting with the preparation of documents for year end and reviewing year end returns from establishments.
Responsibilities
Administration and monitoring of the Accounts Payable ledger, review of user input data and monitoring of disputed invoices to ensure earliest resolution.
Monitoring and managing the Accounts Payable mailbox, ensuring invoices received electronically are forwarded to the relevant department as soon as possible and responding to queries from suppliers and finance teams within establishments.
Preparation of the BACS supplier payment runs twice per week.
Completion of month end reconciliations and reports relevant to the role e.g. payment performance and registered/parked items reports.
Checking and recording information from establishment year end pack returns onto year end schedules and following up queries with local finance teams as required.
Provide cover for the other Finance Assistant posts within Financial Policy and Services and carry out other general administration duties as required.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
5 Standard Grades (including English and Maths/Arithmetic) at Grade 3 or above or NVQ Level 2 or equivalent qualifications or relevant experience. ESSENTIAL
Hold a financial qualification or be willing to work towards this e.g. AAT, CAT. DESIRABLE
Knowledge, Skills and Experience Requirements
Competent in the use of a windows based finance package. ESSENTIAL
Experience of Accounts Payable including processing BACS payment runs and working to specified deadlines. DESIRABLE
Excellent numeracy skills with the ability to analyse a wide range of information. ESSENTIAL
Experience of completing balance sheet account reconciliations. DESIRABLE
Behaviour Requirements
Plan & Organise
Relationships & Collaboration
Solve Problems & Make Decisions
Listen & Communicate
Selection method 1
Interview

Please refer the Job description for details