Finance Assistant

at  The United Nations Industrial Development Organization UNIDO

Requisition ID: 4404
Grade: G5
Country: Austria
Duty Station: Vienna
Category: General Service/Admin. Support
Type of Job Posting: Internal
Employment Type: Staff-Full-time
Appointment Type: Fixed Term - 100 series
Indicative Minimum Net Annual Salary: 56,137 EUR
Application Deadline: 05-Sept-2024, 11:59 PM (CEST)

EDUCATION

Completed higher secondary education, high school diploma or equivalent is required.
Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post.

Technical and Functional Experience

• A minimum of eight (8) years of working experience in the field of Finance, is required.
• Thorough understanding of finance procedures and practices, preferably within the UN system or in a multicultural environment is desirable;
• Experience in providing support to managerial/professional staff to provide financial support and administration of technical cooperation programmes and projects; is desirable.
• Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required
• Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• Experience with SAP or similar ERP software and Open Text is desirable.

Under the supervision of the First Reporting Officer, the Finance Assistant provides financial support and administration of technical cooperation programmes and projects for the following major duties:

• Review programme or project documents relating to technical cooperation activities to ensure that they comply with donor requirements, financial regulations, rules and financial instructions and/or procedures;
• Maintain information on grants received and operate the grants management module in the ERP system to ensure correctness;
• Maintains; monitors and supports the Full Cost Recovery (FCR) processes in the ERP system including the posting of Technical Operational Services, Direct Service Costs and Programme Support costs. Producing quarterly FCR financial reports for management;
• Supports and maintains the grants and projects for the Global Environment Facility (GEF), RPTC, SRA. Producing quarterly GEF financial reports;
• Ensure to apply proper financial procedures and maintain online records for the set-up, implementation and closure of grants and projects in the ERP and knowledge management systems;
• Maintain and monitor the programme support cost policy for projects in the ERP system;
• Assist the month and year-end closing of technical cooperation activities;
• Process project allotments and budget revisions in the ERP system within established financial controls and donor requirements;
• Produce financial reports, statements and requests on technical cooperation programmes and activities for donors, annual report and other publications subject to management clearance;
• Monitor the financial implementation of technical cooperation programmes and projects;
• Provide administrative training, support and guidance to programme and project teams on financial issues relevant to project management;
• Respond actively to Finance Helpline request and issues and advise ERP users with solutions and responses;
• Contribute to the continuous finance process improvements and innovation initiatives;
• Regularly participate in finance and ERP training to ensure skills are maintained and up to date; share knowledge and cultivate good cooperation and teamwork amongst colleagues within and outside the team;
• Perform other related duties as required.